Lubes Administrator

RelaDyne LLC; Monahans (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

RelaDyne LLC is seeking a detail-oriented LubesAdministrator to manage daily administrative tasks and warehouse logistics. You will bridge sales, warehouse staff, and other locations, handle data entry in SAP and Excel, maintain inventory levels, generate STOs, and communicate across departments.

Ideal candidates will have strong organizational skills, 3+ years in an office setting, and proficiency with SAP, Excel, Outlook, and Word.

Qualifications

• Minimum of 3 years in an office/administrative environment.
• Must reside within 60 miles of the assigned terminal.
• Strong written and verbal communication skills.
• Proficiency in SAP, Excel, Outlook and Word.

Responsibilities

• Inventory Management: Monitor stock levels, backorders, and process STOs and other inventory transactions.
• Cycle Counts & Audits: Assist with physical counts, data entry, reconciliation of variances, and audits.
• Order Fulfillment: Generate STOs for inter-location transfers and notify will-call customers when backordered products arrive.
• Office Administration: Manage shared email inboxes, answer phones, maintain records, respond to inquiries.
• Communication & Coordination: Collaborate with Sales, warehouse teams, other branches, and customers to support daily operations.
• Procurement & Data Entry: Order supplies and use SAP, Excel, and other systems for data entry and reporting.
• Process Improvement: Follow procedures and identify opportunities to improve accuracy, efficiency, and service levels.

Skills

Communication

Attention to detail

Organizational skills

Multitasking

Mathematical aptitude

Data entry

Customer service

Tools

SAP

Excel

Outlook

Word

Job description

RelaDyne is the nation's leading automotive, industrial, and commercial lubricants provider and a trusted partner for reliability services. We're more than just a distributor; we're a team dedicated to innovation, service excellence, and lasting customer relationships.

We are seeking a detail-oriented and organized LubesAdministrator to manage daily administrative functions and warehouse inventory logistics. In this role, you will bridge the gap between sales, warehouse staff, and other company locations to ensure seamless operations. You will handle data entry via SAP and Excel, maintain accurate inventory levels through cycle counts, generate Stock Transfer Orders (STOs), and provide top-tier communication across multiple departments.

Key Responsibilities

• Inventory Management: Monitor stock levels, track backorders, review inventory reports, and process Stock Transfer Orders (STOs), goods issues, goods receipts, and other inventory transactions.
• Cycle Counts & Audits: Assist with physical inventory counts, data entry, reconciliation of variances, and inventory audits while maintaining accurate records.
• Order Fulfillment: Generate STOs for transfers between company locations, help resolve open orders, and notify will-call customers when backordered products arrive.
• Office Administration: Manage shared email inboxes, answer phones, maintain records, and respond to internal and external inquiries.
• Communication & Coordination: Work closely with Sales representatives, warehouse teams, other company branches, and customers to support daily operations.
• Procurement & Data Entry: Order warehouse supplies and use SAP, Excel, and other business systems for data entry, reporting, and inventory tracking.
• Process Improvement: Follow inventory control and documentation procedures while identifying opportunities to improve accuracy, efficiency, and service levels.

Required Qualifications & Skills

• Minimum of 3 years of experience in an office or administrative environment.
• Must reside within 60 miles of the assigned terminal.
• Excellent written and verbal communication skills.
• Strong mathematical aptitude and ability to perform job-related calculations accurately.
• Ability to operate a 10-key calculator or keypad by touch with speed and accuracy.
• Advanced proficiency in Microsoft Outlook, Excel, and Word.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Professional communication and interpersonal skills.

Preferred Qualifications

• Bilingual in English and Spanish strongly preferred.
• Experience with SAP or similar ERP systems.
• Experience working with lubricant products.
• Experience in the lubricant transportation industry.

AtRelaDyne,you'llfind more than just a job-you'lldiscover a career with a company that valuespeople, teamwork, and growth.

Equal Opportunity Employer/Disability/Protected Veteran

RelaDyne and its affiliates are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, sex, pregnancy, childbirth or related medical conditions, age, disability, genetic information, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law.

RelaDyne is committed to providing reasonable accommodations to qualified individuals with disabilities (including pregnancy, childbirth or other related medical conditions) to enable them to perform the essential functions of a position and to participate in the application, interview, and hiring process. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please contact Human Resources [e-mail].