Lubes Administrator

RelaDyne LLC; Donaldsonville (LA); On-site; USD 38,000 - 48,000; Full time

Job summary

RelaDyne LLC is seeking a detail-oriented Lubes Administrator to manage daily admin tasks and warehouse inventory logistics. You will bridge sales, warehouse staff, and multiple locations, handling data entry in SAP and Excel, and maintaining inventory through cycle counts and STOs.

You will communicate across departments, process orders, and support continuous improvement of inventory accuracy and service levels.

Qualifications

• Minimum of 3 years of experience in an office or administrative environment.
• Must reside within 60 miles of the assigned terminal.
• Excellent written and verbal communication skills.
• Strong mathematical aptitude and ability to perform job-related calculations accurately.
• Ability to operate a 10-key calculator or keypad by touch with speed and accuracy.
• Advanced proficiency in Microsoft Outlook, Excel, and Word.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Professional communication and interpersonal skills.

Responsibilities

• Inventory Management: Monitor stock levels, backorders, and process inventory transactions.
• Cycle Counts & Audits: Assist with physical counts, data entry, variances reconciliation, audits.
• Order Fulfillment: Generate STOs, resolve open orders, notify customers on backorders.
• Office Administration: Manage shared email inboxes, answer phones, maintain records.
• Communication & Coordination: Work with Sales, warehouse teams, branches, and customers.
• Procurement & Data Entry: Order supplies and use SAP/Excel for data entry and reporting.
• Process Improvement: Follow procedures and identify opportunities to improve accuracy and efficiency.

Skills

Administrative support

Communication

Attention to detail

Multitasking

10-key data entry

Tools

SAP

Excel

Outlook

Word

Job description

Job Description

RelaDyne is the nation’s leading automotive, industrial, and commercial lubricants provider and a trusted partner for reliability services. We’re more than just a distributor; we’re a team dedicated to innovation, service excellence, and lasting customer relationships.

We are seeking a detail-oriented and organized Lubes Administrator to manage daily administrative functions and warehouse inventory logistics. In this role, you will bridge the gap between sales, warehouse staff, and other company locations to ensure seamless operations. You will handle data entry via SAP and Excel, maintain accurate inventory levels through cycle counts, generate Stock Transfer Orders (STOs), and provide top-tier communication across multiple departments.

Key Responsibilities

• Inventory Management: Monitor stock levels, track backorders, review inventory reports, and process Stock Transfer Orders (STOs), goods issues, goods receipts, and other inventory transactions.
• Cycle Counts & Audits: Assist with physical inventory counts, data entry, reconciliation of variances, and inventory audits while maintaining accurate records.
• Order Fulfillment: Generate STOs for transfers between company locations, help resolve open orders, and notify will-call customers when backordered products arrive.
• Office Administration: Manage shared email inboxes, answer phones, maintain records, and respond to internal and external inquiries.
• Communication & Coordination: Work closely with Sales representatives, warehouse teams, other company branches, and customers to support daily operations.
• Procurement & Data Entry: Order warehouse supplies and use SAP, Excel, and other business systems for data entry, reporting, and inventory tracking.
• Process Improvement: Follow inventory control and documentation procedures while identifying opportunities to improve accuracy, efficiency, and service levels.

Required Qualifications & Skills

• Minimum of 3 years of experience in an office or administrative environment.
• Must reside within 60 miles of the assigned terminal.
• Excellent written and verbal communication skills.
• Strong mathematical aptitude and ability to perform job-related calculations accurately.
• Ability to operate a 10-key calculator or keypad by touch with speed and accuracy.
• Advanced proficiency in Microsoft Outlook, Excel, and Word.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Professional communication and interpersonal skills.

Preferred Qualifications

• Experience with SAP or similar ERP systems.
• Experience working with lubricant products.
• Experience in the lubricant transportation industry.

AtRelaDyne,you’llfind more than just a job-you’lldiscover a career with a company that valuespeople, teamwork, and growth.

Equal Opportunity Employer/Disability/Protected Veteran

RelaDyne and its affiliates are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, sex, pregnancy, childbirth or related medical conditions, age, disability, genetic information, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law.

RelaDyne is committed to providing reasonable accommodations to qualified individuals with disabilities (including pregnancy, childbirth or other related medical conditions) to enable them to perform the essential functions of a position and to participate in the application, interview, and hiring process. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please contact Human Resources at [e-mail].

Equal Opportunity Employer/Disability/Veterans

RelaDyne, and its affiliates, is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, sex, age, gender identity, sexual orientation or identity, genetic information, status as a protected veteran, status as a qualified individual with disability, or any other protected class status.

EEO is the Law