LTL Pre Invoice Specialist - Hybrid Work Schedule

Mansfield Energy; Gainesville (GA); Hybrid; USD 22,000 - 30,000; Full time

Job summary

Mansfield Energy in Gainesville, GA is seeking a Pre-Invoice Specialist II/III to ensure timely processing of vendor invoices, reconcile statements, and maintain strong billing relationships for LTL partners nationwide.

You will handle open orders, process invoices, resolve pricing and tax issues, and collaborate with internal teams to meet performance metrics. Hybrid schedule: 3 days in office, 2 days remote.

Qualifications

• Two years' professional work experience in billing or AR/AP.
• Petroleum industry knowledge preferred.
• Proficient in Microsoft Office with advanced Excel (vlookups, pivot tables).
• Strong communication and problem-solving skills.

Responsibilities

• Open order fulfillment and vendor bill handling.
• Process vendor invoices and resolve issues promptly.
• Track statements and reconcile accounts monthly.
• Coordinate with internal teams to resolve discrepancies.
• Maintain positive relationships with vendors.

Skills

Billing experience

Communication skills

Problem solving

Multi-tasking

Team player

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Excel (Advanced)

Job description

The Pre-Invoice Specialist II / III is responsible for the timely collection and tracking of pending orders; validation, processing, and reconciliation of vendor transactions daily; managing statement of accounts and maintaining productive billing relationships for our less than truckload vendor partners to our customer locations nationwide.ResponsibilitiesOpen Order Fulfillment• Request, collect, and manage open vendor orders• Identify incorrect schedules and make adjustments as neededProcess Vendor Invoices• Receive manual and automated invoices and process for payment• Manage pending file status to established metric/goals• Identify, research, and resolve pricing, tax, and set –up related issues on invoices• Determine internal vs external invoice issues and engage appropriate stakeholders for resolution• Identify necessary credit/rebills and request from vendorsStatement of Accounts• Collect and track statements from assigned vendors monthly• Resolve untimely outstanding accounts payable itemsRoot Cause Analysis and Process Improvement• Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals• Establish processes with vendors to correct transaction file errors• Proactively analyze failing files for root cause and enact solutions• Identify and execute opportunities to transition vendors to ERS or manual fulfillmentOther Duties as Assigned• Maintain a positive billing relationships with assigned vendors• Train new or advancing vendors on Mansfield processes and billing methods• Assist with other LTL billing responsibilities as neededPosition RequirementsFormal Education & Certification• High school diploma required• Associates degree or higher preferredKnowledge & Experience• Must have at least two years’ professional work experience, preferably in billing or accounts receivable/accounts payable• Petroleum Industry knowledge preferred• Must be able to use Microsoft Office suite with confidence (Word, Outlook, Excel, PowerPoint)• Advanced proficiency with Microsoft Excel required (vlookups, pivot tables, etc.)Qualifications & Characteristics• Strong communication skills• Strong problem solving skills• Ability to multi-task• Ability to work in a team environmentWork Environment• 40 hours per week - hybrid schedule available once training is completed (3 days in the office, 2 days remote); training take at least 3 months• Sitting for extended periods of time• Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.