LTE Administrative Assistant 3 Facilities & Parks

WCA: Wisconsin Counties Association; Wisconsin; On-site; USD 42,000 - 66,000; Full time

Job summary

Wisconsin Counties Association seeks an experienced Administrative Professional to support the Facilities & Parks Department. You will manage complex financial transactions, maintain records, and coordinate contracts and grant activities, ensuring fiscal accountability and smooth office operations.

You will serve as liaison across departments and with external partners, handle licensing and reporting, oversee park reservations, and contribute to content management and procurement tasks with a

Qualifications

• Associate degree in office management, business, accounting, or related field.
• At least two years of progressive clerical and administrative experience.
• Ability to type at least 45 words per minute.
• At least two years of experience using Microsoft Office and financial software systems.

Responsibilities

• Coordinates and oversees departmental administrative functions to ensure continuity and efficiency.
• Prepares, processes, and tracks financial transactions including requisitions, invoices, and payments.
• Manages contracts and service agreements for building equipment and park facilities; tracks renewals and performance.
• Coordinates processing of citations and ordinance violations with Corporation Counsel.
• Serves as department liaison to internal departments and external partners, including partner clubs and SNARS program.
• Tracks and supports grant applications and reimbursement processes, including close-out reporting.
• Coordinates reservation scheduling for park facilities and provides public-facing customer service.
• Maintains and updates department webpages and prepares departmental forms and publications.
• Provides direction to limited-term employees and ensures onboarding compliance.

Skills

Financial Administration

Contract & Grant Coordination

Communication

Customer Service

Information Management

Problem Solving

Technical Proficiency

Collaboration

Education

Associate degree in office management, business, accounting

Tools

Microsoft Office

Financial software systems

Job description

Application Deadline: 2026-09-04

Job Type: County

Job Summary

This position supports the Facilities & Parks Department by performing advanced administrative, accounting, and coordination duties that ensure the efficient operation of departmental functions. The role requires independent judgment, technical competence, and strong communication skills to facilitate office operations, support fiscal accountability, and manage service interactions with internal and external stakeholders.

Essential Duties & Responsibilities

• Coordinates and oversees departmental administrative functions, ensuring continuity and efficiency across office operations and public interactions.
• Prepares, processes, and tracks financial transactions, including purchase requisitions, invoices, online payments, deposits, disbursements, and internal chargebacks for a complex departmental budget.
• Manages contracts and service agreements for building equipment and park facilities; ensures timely renewals, signatures, and performance tracking.
• Coordinates the processing of citations and ordinance violations in collaboration with Corporation Counsel.
• Serves as department liaison to internal departments and external partners, including seven (7) snowmobile clubs for the Snowmobile Automated Reporting System (SNARS) electronic trail program, providing annual recordkeeping and communication.
• Tracks and supports grant applications and reimbursement processes, including financial documentation and close-out reporting.
• Coordinates reservation scheduling for park facilities and spaces, and provides public-facing customer service and logistical coordination.
• Maintains and updates department webpages, including content for the Facilities & Parks Department and the Door County Fair.
• Provides direction and guidance to limited-term employees in seasonal onboarding and procedural compliance related to park reservations and ordinance enforcement.
• Organizes department records systems, including capital project files, financial records, and personnel onboarding documentation.
• Drafts correspondence, prepares reports, processes lease and rental agreements, and creates departmental forms and publications.
• Maintains inventory and procurement for department supplies, equipment, and promotional materials.

Key Competencies & Skills

• Financial Administration: Accurately manages complex accounting activities using financial software and county systems.
• Contract & Grant Coordination: Tracks deadlines, ensures compliance, and facilitates documentation for external agreements.
• Communication: Clearly conveys technical and procedural information to staff, the public, and partnering organizations.
• Customer Service: Responds effectively to inquiries and issues with professionalism and a service-oriented approach.
• Information Management: Maintains organized and confidential records and ensures data accuracy across systems.
• Problem Solving: Addresses service or administrative issues independently within established guidelines.
• Technical Proficiency: Utilizes Microsoft Office, departmental databases, and office equipment efficiently.
• Collaboration: Builds productive relationships with coworkers, leadership, and community partners.

Required Education & Experience

• Associate degree in office management, business, accounting, or a related field.
• Equivalent combinations of education and experience may be considered.
• At least two (2) years of progressive clerical and administrative experience.
• Ability to type at least 45 words per minute, verified by a standard keyboard test.
• At least two (2) years of experience using Microsoft Office and financial software systems.

Preferred Education & Experience

• Experience in public sector accounting or municipal operations.
• Familiarity with grant management and contract administration.
• Experience with online data management and reporting systems.
• Website content management experience.

Physical & Work Environment Requirements

Work is performed primarily in a standard office environment with minimal discomfort from temperature, noise, or dust. Frequent use of computers, telephones, and standard office equipment is required. The position involves sitting for extended periods, with occasional standing, walking, and lifting up to 30 pounds. Regular interaction with the public and internal staff is required, with an expectation of consistently providing courteous, professional customer service.

Emergency Response Statement

In an effort to provide for continuity of County government and to cope with the problems of the emergency, you may be required to work during a proclaimed state of emergency, consistent with Sec. 323.14, Wis. Stats. and County emergency management plans and programs.

Equal Opportunity Statement

Door County is an equal opportunity employer. We welcome and encourage applications from all qualified individuals, regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status.

Disclaimer

The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. They may be subject to change at any time due to reasonable accommodation or other reasons.