ADMIN ASSISTANT II

Washington County; West Bend (WI); On-site; USD 61,320,000 - 75,561,000; Full time

Job summary

Washington County in West Bend, Wisconsin is seeking an Administrative Assistant II to provide administrative and technical support for the land resources and parks office. The role includes managing wedding and event spaces, handling park passes, and assisting with shoreland zoning permits.

Under supervision, you will perform data entry, prepare agendas and reports, greet the public, and coordinate with county staff on permitting, POWTS, land division, and conservation initiatives.

Qualifications

• High School Diploma or GED required.
• One year of office experience with basic computer skills, Word and Excel, and cash handling.
• Associate degree in Business or related field preferred with 1–2 years of experience.

Responsibilities

• Performs general administrative secretarial work and opens/closes the office.
• Supports permits administration and POWTS maintenance.
• Primary contact for Subdivision Land Division Permitting processes.
• Prepares agendas and committee reports for Land Use & Planning.
• Receives and dispenses information to the public and other departments.
• Processes park permits and assists with park pass collection.
• Coordinates wedding venues and cabin bookings; responds to inquiries.
• Data entry and preparation of reports; assists with program planning and emergencies.

Skills

Microsoft Word

Excel

Cash handling

General admin support

Education

High School Diploma or GED

Associate Degree in Business or related field

Tools

Microsoft Office Suite

Microsoft Access

Job description

ADMIN ASSISTANT II

Natural Resources Assistant/Administrative Assistant II

Washington County, located in West Bend, Wisconsin has an excellent opportunity for an Administrative Assistant II. Under the general supervision of the Chief Land Use and Planning Officer, provides administrative and technical support, and performs difficult and responsible clerical work for and serves a critical customer service role for the office serving Washington County land resources and parks. This includes serving as primary support for the department's wedding and event spaces - The Barn at Sandy Knoll, Glacier Hills Hall & Chapel and The Barn at Homestead Hollow - and Camping Cabin program. The position provides front line support for Daily and Annual Park pass holders, pass compliance, and supports front line permitting for the shoreland zoning, POWTS, land division and land conservation.

Qualified Candidate must possess:

• High School Diploma or GED,
• One year of previous office experience to include basic knowledge of computers, experience using Microsoft Word and Excel, and basic cashiering and/or cash handling experience required.
• Associate Degree in Business or related field with 1-2 years of experience preferred.

Washington County is recognized for our commitment to providing quality services to the citizens of our community. Our team members embrace the challenge of meeting goals and expectations. Every day we work to creatively problem solve, innovate, and collaborate as a team to meet customer needs and deliver solutions.

Our Mission: We create an environment for residents and businesses to enjoy our authentic quality of life through a well governed and administered county dedicated to safe and secure communities; economic growth and vitality; effective mobility and reliable infrastructure; and access to basic needs.

Our Vision: Washington County strives to cultivate its rich heritage, vibrant economy and attractive communities through the distinct values that define us.

Our Values: Respect, Optimism, Integrity, Innovation, Compassion, and Collaboration.

Washington County is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities

Position Summary:

Under the general supervision of the Chief Land Use and Planning Officer, provides administrative and technical support, and performs difficult and responsible clerical work for and serves a critical customer service role for the office serving Washington County land resources and parks. This includes serving as primary support for the department's wedding and event spaces - The Barn at Sandy Knoll, Glacier Hills Hall & Chapel and The Barn at Homestead Hollow - and Camping Cabin program. The position provides front line support for Daily and Annual Park pass holders, pass compliance, and supports front line permitting for the shoreland zoning, POWTS, land division and land conservation.

Duties/Responsibilities:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Performs general administrative secretarial work for the department, opens and closes the office M-F 8:00 a.m.-4:30 p.m.
• Supports Land Use Manager, Land Use Inspectors, Water Resource Specialist and County Conservation Staff in the administration of permits.
• Provides administrative support for the Private Onsite Wastewater Treatment System (POWTS) maintenance program.
• Serves as the primary point of contact for Subdivision Land Division Permitting processes.
• Prepares Land Use and Planning Committee agendas and committee reports for corresponding mangers.
• Receives and dispenses information to the general public and other departments in response to telephone inquiries or personal visitations.
• Processes Park permits and assists with implementation of the park pass collection process.
• Composes routine correspondence as instructed.
• Arranges for meetings and conferences.
• Requisitions supplies, when necessary.
• Prepares and types correspondence and other material on a variety of general and technical topics, including confidential material.
• Prepares a variety of reports, upon request.
• Performs data entry to the computer system including scanning and permit closures.
• Participates in planning of various department programs, and provide administrative support to those programs.
  • Supports the wedding venue program; responds to inquiries of our venues and services promptly
  • Coordinates and gives tours, assists the Parks Business Services Coordinator with correspondence and bookings of venues and cabins
• Performs miscellaneous administrative tasks, as required.
• Performs other duties as assigned, including responding to an emergency event.

Work Direction Received:

Works under the general supervision of the Chief Land Use and Planning Officer. Program direction is provided by Land Use Manager, Parks Business Services Coordinator and County Conservationist.

Supervision Exercised: None.

Decision Making: Basic decisions concerning work priorities and other daily activities are made independently.

Interaction: There is interaction with other County Departments, other County employees, and others outside of the County structure.

Essential Knowledge and Abilities:

Knowledge of modern office practices and procedures, basic computer principles, business English, spelling and composition, operations of county government, and departmental programs, operations and policies. Ability to manage multiple projects at any one time and function in a multitask mode moving between projects and tasks with ease. Computer skills and knowledge of word processing, spread-sheets, database management, graphs, and charts. Ability to produce accurate documents, provide support for programs, communicate effectively orally and in writing, operate a variety of office equipment, and interact effectively with co-workers and other employees. Able to fulfill physical demands of job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization). Ability to learn and adapt to new technology, computer software and program upgrades. Knowledge of Microsoft Office Suite including Access.

Training and Experience:

High School Diploma or GED, one year of previous office experience to include basic knowledge of computers, experience using Microsoft Word and Excel, and basic cashiering and/or cash handling experience required. Associate Degree in Business or related field with 1-2 years of experience preferred.

HOURLY RATE RANGE: $21.40-$26.37