Long-Term Leave Administrative Assistant

Charles Wright Academy; Tacoma (WA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Insurance

Retirement plan

Paid sick leave

Vacation pay

Paid holidays

Employee development

Job summary

Charles Wright Academy in Tacoma, WA seeks a Middle School Administrative Assistant for a long-term leave replacement for the 2026-2027 year. Start date August 3, 2026. The role provides front desk support, family and staff assistance, and daily administrative tasks across the division.

Key duties include attendance, records, events, budget tasks, health and safety support, and coordination with faculty. Requirements: high school diploma; 3–5 years in a related role; proficiency with Mac and

Qualifications

• High school diploma required; a bachelor’s degree is preferred.
• Experience in an administrative role in an education setting is a plus.
• Proven ability to manage confidential information and multi-task in a busy office environment.

Responsibilities

• Front desk and visitor management for students, families and staff.
• Maintain attendance records and student files with confidentiality.
• Support health, safety, and medication administration processes as needed.
• Coordinate events and field trips with multiple departments.
• Manage division-level office operations and budget-related tasks.

Skills

Organizational skills

Communication skills

Multitasking

Team collaboration

Education

High school diploma

Bachelor’s degree preferred

Tools

Mac OS

Google Workspace

Job description

Salary Details

This position has an hourly range between $24.00 and $28.00, depending on qualifications and experience. Benefits available are subject to plan and candidate eligibility.

Details

Posted: 08-Jul-26

Location: Tacoma, Washington

Type: Full Time

Salary: 24-28

Charles Wright Academy

2026-2027 Job Posting for Long-Term Leave Replacement Administrative Assistant

Start Date: August 3, 2026

Position: Middle School Administrative Assistant, Long-Term Leave Replacement

Reports to: Middle School Director

Supervises: N/A

Additional Terms: Hourly, 12-month staff position, occasional travel and ability to drive required for attendance at community events, professional development, and the occasional chaperoning of student activities.

Charles Wright Academy (CWA) is a co-educational, non-religious, independent school located in University Place, WA. Charles Wright Academy is located on a beautiful and sprawling 107-acre campus that includes athletic fields and more than 60 acres of gorgeous Pacific Northwest forests that also serve as an extension of our proper academic campus. Grounded in a commitment to both academic excellence and experiential learning, our approach invites students to engage deeply in purposeful, interdisciplinary study that connects classroom knowledge with real-world exploration and meaning.

The only completely co-educational, independent, and non-religious school serving students in preschool through grade 12 in the South Sound area, CWA provides a challenging and nurturing environment with college preparatory academics and robust programming that prepare students to thrive and successfully launch into college and beyond. A wide array of experiential education, artistic, athletic, travel, and service opportunities promote students’ social-emotional development and provide students avenues to discover and pursue their passions. In a culture that values self-expression, appropriate autonomy, and exploration of their authentic selves, students are nurtured, encouraged, mentored, and supported by a highly-qualified and experienced faculty that share collective institutional values and provide engaging, active, and joyful experiences for students each and every day.

Charles Wright Mission Statement: To inspire active, joyful learning while nurturing and challenging our students to develop the character, creativity, and skills to successfully navigate the future with confidence.

Position Description

This position is a long-term leave replacement for the 2026-2027 academic year. The Middle School administrative assistant supports families, faculty, students, and staff with the daily and long-term administrative tasks of the Division.

Responsibilities

Front Desk & Visitor Management

• Provide high-quality customer service to students, parents, visitors, and faculty, acting as the primary liaison between families and the school
• Exercise sound judgment and discretion with the wide range of sensitive and confidential information encountered at the front desk — including family, student, and staff matters — beyond what's covered by formal record-keeping policies
• Greet visitors, verify identities, and ensure proper sign-in to control building access
• Execute security protocols in response to safety or security concerns, ensuring a secure environment for all students and staff
• Answer, screen, and direct phone calls efficiently, addressing inquiries or redirecting to appropriate staff
• Receive and route incoming mail, ensuring timely distribution
• Manage the lost and found

Attendance & Student Records

• Complete daily attendance updates, ensuring accuracy as students enter and leave the building
• Maintain and process academic student records, ensuring requests are handled promptly and confidentially

Health & Safety

• Administer basic first aid and dispense approved medications to students, maintaining accurate medical records and histories
• Supervise sick or injured students, collaborating with the school nurse, and promptly notifying families as needed
• Develop and maintain compliant filing systems for medications and student health records, in accordance with privacy and confidentiality standards
• Prepare and supply first aid kits, medications, and emergency forms for off-campus events and field trips

Events & Field Trips

• Schedule and coordinate events and meetings, working closely with facilities and other departments to ensure smooth logistics and communication
• Set up for events (MS Coffee, Open House, Curriculum Night) and order catering as needed
• Monitor field trip documents, ensuring all required forms are completed and signed by parents in a timely manner

Operations & Budget

• Manage purchasing (supplies, textbooks, licenses, testing, field trips) and credit card reconciliation for the division while monitoring departmental budgets
• Manage the organization and upkeep of supply rooms and storage closets, ensuring that office equipment is maintained and operational
• Develop and maintain a system for managing and supporting substitute teachers, ensuring coverage and support for absent faculty

General

• Other duties as assigned by the Head of School

Skills & Abilities

• Excellent organizational and multitasking skills, including being able to stay focused in a high-traffic environment
• Willingness and ability to work cooperatively and in collaboration with colleagues and administration.
• Proficiency in Mac and Google suite, including spreadsheets, calendars, and email
• Ability to effectively prioritize tasks and and manage time
• Ability to model and implement the school’s Mission Statement, Values, Portrait of a Tarrier, and our DEIB Inclusion Statement
• Strong self-management skills
• Excellent verbal and written communication skills
• Creative analytical and problem-solving skills

Qualifications

High school diploma required; Bachelors degree preferred. Successful candidates will have 3-5 years of experience in a similar administrative role. Candidates will possess appropriate expertise and experience for an applicant able to perform the duties as outlined in this posting and deliver consistent and excellent outcomes.

Physical Requirements

• Must be able to sit and stand for extended periods of time;
• Must be able to move easily around an office space and extensive campus, accessing materials and assisting others as needed;
• Must be able to communicate and exchange information with students, teachers, and families with appropriately sensitive and accurate communication skills.
• Must be able to consistently lift up to 25 lbs.

Salary & Benefits

This position has an hourly range between $24.00 and $28.00, depending on qualifications and experience. Benefits available are subject to plan and candidate eligibility.

Insurance: Medical, Vision, Dental; Basic Life, Accidental Death & Dismemberment, and Long Term Disability; Health Care FSA; and Dependent Care FSA may be available to employees, subject to the terms of the applicable benefit plan.

Retirement Plan: CWA offers an employer and employee contributed 403(b) plan, subject to the terms of the applicable benefit plan.

Paid Sick Leave: Employees receive 96 hours of paid sick/wellness leave per year.

Vacation Pay: Employees will receive 13 days of vacation per year.

Paid Holidays: CWA offers 15 paid holidays per year.

Other Benefits: EAP (Employee Assistance Program), Tuition Assistance for employees seeking advanced degrees, Professional Development opportunities, Child Tuition Remission of 50% for those choosing to enroll eligible students at CWA, 50% discount of Extended Day child care services and Summer Camp programming for eligible enrolled students.

Inclusion Statement

Charles Wright Academy best exemplifies its mission and values when everyone knows they belong in our school community.

We embrace an intentional culture that champions everyone’s full participation as their authentic selves in all of the opportunities that comprise the Charles Wright experience. This includes supporting each community member’s understanding of their own identities and acceptance of the identities of others. By doing so, we empower everyone at Charles Wright to connect, learn, grow, and achieve.

The inclusive culture we strive for requires us to make both institutional and individual commitments. Institutionally, we will align policies, curriculum, and decision-making to this goal, and we commit to ongoing self-examination, learning, and action. We also encourage and support individuals to initiate and engage in candid, courageous conversations as this work is the responsibility of every member of our community. (adopted by the CWA Board of Trustees, March 2020)

About Charles Wright Academy

At Charles Wright Academy, we are an independent school community where students discover their passions through a breadth of opportunities. Our coeducational, preschool – grade 12 community of learners are dedicated to the values of integrity, respect, compassion, perseverance, and excellence. Nestled within the woods of our beautiful 107-acre campus, we offer an environment that is safe, inviting, and suits our mission: To inspire active, joyful learning while nurturing and challenging our students to develop the character, creativity, and skills to successfully navigate the future with confidence.

Connections working at Charles Wright Academy

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