Administrative Assistant - Instruction

Cottonwoodk12; California, Northern (MO, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

The Cottonwood School in California is seeking an Administrative Assistant - Instruction to support daily operations and classroom administration. Under the supervision of the Assistant Superintendent, CAO, the role ensures accurate recordkeeping, streamlined communications, and effective coordination across departments.

This full-time, on-site position requires a high school diploma and 2–3 years of related experience; proficiency in Google Workspace and virtual meeting tools is essential.

Qualifications

• High school diploma or equivalent.
• 2–3 years of related experience with increasing independence.
• Proficiency in Google Workspace (Docs/Sheets/Drive) and virtual platforms.
• Ability to work on-site with strong organizational skills.

Responsibilities

• Provide administrative and operational support to ensure efficient workflows.
• Coordinate processes, maintain systems, and assist across departments.
• Support staff, students, families, and external partners.

Skills

Google Workspace

Virtual meeting tools

Administrative support

Recordkeeping

Education

High school diploma or equivalent

Associate's degree or college coursework (preferred)

Job description

Description

Why Join The Cottonwood School?

At The Cottonwood School, we believe that education extends far beyond academics. We are a community dedicated to a personalized, whole-learner approach that nurtures academic, social, and emotional growth. When you join our team, you aren't just filling a position—you are becoming part of a mission-driven organization committed to "Building Community Through Connection."\

What sets us apart?

• Relationships First: We believe meaningful connections are the foundation of our work. Our culture is built on trust, empathy, and the belief that every family and staff member has a story worth knowing.
• Student-Centered Innovation: We empower our team to think creatively and embrace a growth mindset. Whether you are an educator or professional staff member, you will have the support to explore innovative approaches that help every student thrive.
• Collaborative Excellence: We are a team that supports one another, generously shares ideas, and celebrates success. We prioritize professional growth and leadership development to ensure our staff feel valued and empowered.
• Joy & Belonging: We intentionally cultivate an environment where staff are fulfilled, communities thrive, and students flourish. We believe joy is an essential part of a thriving educational experience.

If you are a passionate professional looking to make a lasting impact in a collaborative, supportive, and innovative environment, we invite you to help us shape the future of homeschooling.

Compensation & Benefits

We are committed to long-term investment in our staff, demonstrated by our competitive, market-aligned salary schedules and a benefits package designed to support your total well-being. We offer an industry-leading benefits package, featuring employer contributions that significantly exceed market standards for medical premiums.

• In addition to competitive salaries, eligible full-time employees receive a comprehensive benefits package that includes: Medical, Dental, and Vision coverage, Life & Disability insurance, 403(b) and 457(b) plans (with matching available for certain classifications), an Employee Assistance Program, Flexible Spending accounts for health and dependent care, Paid Time Off, sick leave benefits (for certain classifications and eligible staff), pet insurance, and more!

*Compensation & benefits may be prorated based on date of hire.*

Position Summary

Under the direction of the Assistant Superintendent, Chief Academic Officer (CAO), this position provides administrative and operational support to ensure efficient workflows, accurate recordkeeping, and effective communication across departments. Supports staff, students, families, and external partners by coordinating processes, maintaining systems, and assisting with organizational needs.

Administrative Assistant - Instruction Job Description

Job Details

• Application Deadline: Until Filled
• Start Date: September 16, 2026
• Vacancies: 1
• Direct Supervisor: Assistant Superintendent, Chief Academic Officer (CAO)
• Work Calendar: 237
• Classification: Classified
• FLSA Status: Nonexempt
• Work Location: On-Site (Telecommute-Eligible)

Application Requirements

Please upload the following Required Documents in the Upload Additional Files:

• Transcripts
• 2 Letters of Recommendation (dated within 2 years) (1 if Internal applicant)

Additional Role-Specific Information

• Time Off: Full-time regular classified employees receive 23 paid non-workdays/holidays, 8 PTO days, and 12 Paid Sick Leave days per school year (July-June).

Recruitment Policies

To maintain the integrity of our recruitment process, the use of artificial intelligence tools or automated assistance is not permitted at any point during the assessment or live interview. Candidates are expected to complete all assessments and interviews independently. As part of our commitment to finding the right fit for our culture and role, please note that The Cottonwood School uses TargetSuccess as an assessment tool during our screening process.

Job Requirements

Required Qualifications

• High school diploma or equivalent
• Two (2) to three (3) years of experience in a related field or position, demonstrating increasing independence and responsibility
• Or an equivalent combination of education and experience
• Basic proficiency in Google Workspace (Docs, Sheets, Drive) and virtual communication platforms (e.g., Zoom, Google Chat, or similar tools)

Preferred Qualifications

• Experience working at The Cottonwood School
• Associate's degree or completion of college coursework in a related field preferred

Employment Requirements

• SB 484 Verification
• Background Clearance
• Tuberculosis Clearance (Risk Assessment or Skin Test)
• I-9 Verification (Appropriate US Work Permits as required)
• Complete Required Mandatory Trainings for School Employees
• Valid California Driver's License, proof of auto insurance, and access to a reliable personal vehicle for required work-related travel.

Travel & Driving Requirements

This position requires regular travel to various locations, including student homes, school sites, and events, to fulfill assigned responsibilities. Employees are expected to use a reliable personal vehicle for work-related travel unless otherwise assigned. Employees must maintain the required licensure, insurance, and driving record standards to perform essential job functions. Failure to do so may impact continued eligibility for the role.

Requirements

• High school diploma or equivalent
• Two (2) to three (3) years of experience in a related field or position, demonstrating increasing independence and responsibility
• Or an equivalent combination of education and experience
• Basic proficiency in Google Workspace (Docs, Sheets, Drive) and virtual communication platforms (e.g., Zoom, Google Chat, or similar tools)

Preferred Qualifications

• Experience working at The Cottonwood School
• Associate's degree or completion of college coursework in a related field preferred

Employment Requirements

• SB 484 Verification
• Background Clearance
• Tuberculosis Clearance (Risk Assessment or Skin Test)
• I-9 Verification (Appropriate US Work Permits as required)
• Complete Required Mandatory Trainings for School Employees
• Valid California Driver's License, proof of auto insurance, and access to a reliable personal vehicle for required work-related travel.

Travel & Driving Requirements

This position requires regular travel to various locations, including student homes, school sites, and events, to fulfill assigned responsibilities. Employees are expected to use a reliable personal vehicle for work-related travel unless otherwise assigned. Employees must maintain the required licensure, insurance, and driving record standards to perform essential job functions. Failure to do so may impact continued eligibility for the role.