Long Range Building Program Coordinator (02004)

State of Montana; Helena (MT); Hybrid; USD 60,000 - 85,000; Full time

Job summary

State of Montana's Architecture & Engineering (A&E) Division seeks a highly organized Long-Range Building Program Coordinator to support FCA program and LRBP planning across Montana's state facilities.

You will coordinate facility assessments, manage inventories and data, and collaborate with agencies, university system staff, consultants, and partners to prioritize capital investments and ensure reliable information for future planning.

Qualifications

• Bachelor's degree in Architecture, Architectural Engineering, Engineering, Construction Management, Project Management or related field.
• Two (2) years applicable experience; alternate combos considered.
• Experience with facility data systems, GIS, ArcGIS, Archibus or similar tools preferred.

Responsibilities

• Coordinate statewide facility condition assessment activities, schedules, communications, and consultant work.
• Maintain facility inventory and assessment data systems, including data quality, user support, reporting, and system configuration.
• Gather, organize, validate, and track facility and maintenance information from agencies and campuses.
• Support LRBP cycle by managing project requests, maintaining project lists, and helping develop six-year capital plan information.
• Assist with LRBP project submissions, agency portal entries, reports, and LRBP publication.
• Support capital development and feasibility planning studies, including scope, schedule, budget, and consultant coordination.

Education

Bachelor's degree in Architecture, Architectural Engineering, Engineering, Construction Management, Project Management or related condition assessment field

Two (2) years applicable experience

Experience with facility data systems, databases, GIS, ArcGIS, Archibus, or similar tools

Tools

ArcGIS

Archibus

Job description

Why live in Helena, Montana?

Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide.

It is a relatively quiet place to call home where small-town living collides with outdoor adventure.

Helena has a rich history and was originally founded as a gold camp during the Montana gold rush.

Learn more about moving to and/or living in Helena, Montana here .

In this position you will be afforded the opportunity to telework, however there will be required weekly in-office day(s) in Helena. Specific conditions will be outlined as part of the job offer and must adhere to state policy.

Why should you keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

(You can learn more about us here .)

What is this career opportunity?

The Architecture & Engineering (A&E) Division is seeking a highly organized, technically capable professional to serve as a Long-Range Building Program Coordinator.

A&E manages the full life cycle of state facility projects, including the design, construction, repair, and alteration of buildings used by state agencies and the Montana University System. In this position, you will help ensure the State has reliable information to understand facility needs, prioritize investments, and plan for the future of public buildings across Montana.

You will serve as a central point of coordination for the Statewide Facility Condition Assessment (FCA) Program and provide key support for the Long-Range Building Program (LRBP), the State's process for planning and prioritizing capital investments in state facilities.

Working closely with the A&E Planning Manager, state agencies, university system staff, consultants, and other partners, you will coordinate facility assessments; manage facility inventory and assessment data; support reporting and planning efforts; and assist with capital development and feasibility planning studies.

This role combines data and systems administration, stakeholder coordination, planning support, and project management. The Division will provide training on its systems. The successful candidate will bring strong technical aptitude, an interest in learning new tools, and the ability to keep complex projects, information, and relationships organized.

Key responsibilities include:

• Coordinating statewide facility condition assessment activities, schedules, communications, and consultant work.
• Maintaining facility inventory and assessment data systems, including data quality, user support, reporting, and system configuration.
• Gathering, organizing, validating, and tracking facility and maintenance information from agencies, campuses, and consultants.
• Supporting the LRBP cycle by managing project requests, maintaining project lists, preparing planning materials, and helping develop six-year capital plan information.
• Assisting with LRBP project submissions, agency portal entries, reports, and the Long-Range Building Program publication.
• Supporting capital development and feasibility planning studies, including scope, schedule, budget, consultant coordination, and project documentation.
• Helping support the State's energy program through consultant coordination and documentation.

(You can learn more about the division here .)

What are we looking for?

We are looking for a technically capable, organized, and collaborative professional who is comfortable working with facility data, technology systems, planning processes, and a wide range of stakeholders. You do not need to know every State system on day one-we will provide training-but you should be eager and able to learn new software and apply it confidently.

Education and Experience:

• Bachelor's degree in Architecture, Architectural Engineering, Engineering, Construction Management, Project Management or related condition assessment field
• Two (2) years applicable experience;
• Alternate combinations of education and experience will be considered on a case-by-case basis.
• Experience with facility data systems, databases, GIS, ArcGIS, Archibus, or similar tools is preferred.
• Familiarity with facility condition assessments and facility condition index interpretation is preferred.

Competencies:

Knowledge of:

• Facility condition assessment practices and methodology.
• Basic understanding of building construction and building systems, including mechanical, electrical, plumbing, structural, architectural, or energy-related systems.
• Construction project and contract administration principles.
• Economic, safety, efficiency, and lifecycle considerations affecting public facilities.
• Construction-related project data, building systems information, and fac