Logistics Specialist

City of Rialto; Rialto (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Rialto Police Department seeks a civilian Logistics/Asset Coordinator to support fleet, inventory and procurement. Under supervision, this role coordinates fleet maintenance schedules, tracks equipment and supplies, and ensures asset accountability.

The position requires two years of related experience, a high school diploma or GED, and a California driver’s license. Background checks and medical clearance are required.

Qualifications

• Two years of related non-sworn or sworn police program support experience.
• Familiarity with inventory, procurement, and asset tracking processes.
• Ability to use basic computer and office software for recordkeeping.

Responsibilities

• Coordinate and monitor fleet maintenance schedules and service records.
• Maintain detailed records of department vehicles, equipment, and property.
• Order, receive, inspect, and distribute supplies and uniforms.
• Track inventory levels and conduct periodic audits.
• Prepare reports on fleet usage, procurement activity, and assets.
• Provide logistical support during events or emergencies.

Skills

Inventory management

Fleet coordination

Vendor relations

Recordkeeping

Basic computer skills

Education

High School diploma or GED

Tools

Inventory management software

Fleet maintenance software

MS Word/Excel

Job description

This recruitment will be used to fill a vacancy within the Police Department.

All appointments to this position are subject to the successful completion of an in-depth background investigation conducted by the Rialto Police Department.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a wide range of civilian logistical, inventory, fleet, and equipment support functions for the Police Department. This position is responsible for coordinating fleet maintenance schedules, managing department-wide inventory and issued equipment records, procuring supplies and equipment from approved vendors, and ensuring operational readiness through effective logistical planning and asset accountability.

DISTINGUISHING CHARACTERISTICS

Under supervision, the individual in this class will serve as the central point of coordination between department personnel, vendors, fleet maintenance providers, and internal administrative units to ensure timely acquisition, tracking, maintenance, and replacement of departmental assets. Work requires independent judgment, organizational skill, attention to detail, and the ability to manage multiple priorities in a law enforcement environment.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from a sworn Police Officer or designated supervisor.

ESSENTIAL FUNCTION STATEMENTS

Essential and other important responsibilities and duties may include, but are not limited to the following:

• Coordinate and monitor fleet maintenance schedules, inspections, repairs, and service records to ensure vehicle readiness and compliance.
• Maintain detailed records of department vehicles, equipment supplies, and issued property.
• Order, receive, inspect, and distribute supplies, uniforms, equipment and other materials.
• Track and maintain inventory levels; conduct periodic audits and reconcile discrepancies.
• Maintain equipment assignment records and ensure accountability for issued property.
• Communicate with vendors regarding pricing, availability, delivery timelines, and order discrepancies.
• Process purchase requests and maintain procurement documentation in accordance with department and municipal policies.
• Assist in evaluating equipment life cycle needs and replacement planning.
• Prepare reports related to fleet usage, inventory status, procurement activity, and asset management.
• Provide logistical support during special events, emergency activations, or large-scale deployments.

Knowledge of

• Basic inventory management and asset tracking principles
• Fleet maintenance coordination practices, including preventive maintenance and vehicle lifecycle management
• Purchasing, procurement processes, and vendor relations
• Recordkeeping, database management, and documentation standards
• The basic operation of computers, including word processing, spreadsheet, and inventory management software
• Department policies, rules, regulations, and responsibilities
• Safety and regulatory compliance related to equipment handling, storage, and vehicle garages
• Logistical planning and coordination for departmental operations, special events, and emergency activations
• Report preparation, data analysis, and evaluation of inventory and fleet trends
• Property accountability procedures for issued equipment, uniforms, and department assets
• Emergency readiness and contingency planning for high-demand or critical situations
• Basic accounting principles related to budgeting, expenditures, and reconciliation

Ability to

• Maintain accurate and detailed records
• Organize and prioritize multiple assignments at once
• Communicate effectively with vendors, department personnel, and other stakeholders
• Analyze inventory, fleet, and procurement needs and recommend solutions
• Exercise sound judgement, discretion, and maintain confidentiality in handling sensitive information
• Anticipate and solve logistical problems proactively, including emergency supply or fleet challenges
• Develop and implement effective inventory control and asset tracking strategies to optimize departmental resources
• Complete purchase orders, procurement documentation, and reporting within defined timelines
• Adapt and develop necessary skills through on-the-job training and meet performance standards by the end of the probationary period

Experience and Training Guidelines

Experience

Two years of increasingly responsible non-sworn or sworn police program support experience.

Education

Verification of a High School diploma, a GED certificate, or a higher degree.

Licenses, Certifications, and Other Requirements

• Verification of a valid California Driver's License
• Insurability by the City’s liability insurance carrier may be required

Background Check Process

All appointments to this position are subject to the successful completion of an in-depth background investigation conducted by the Rialto Police Department as well as a physical examination including a drug screening. The background investigation is a rigorous process. A typical background investigation includes but is not limited to: background interviews with individuals designated by the Rialto Police Department (this may include current and former co-workers, friends, relatives, neighbors, or any other relevant individual), criminal background check, credit check, polygraph examination, and psychological evaluation. Candidates may be disqualified from further consideration during the background investigation for a variety of reasons including if they have: an excessive number of traffic citations and/or collisions; arrests and/or convictions; a history of illegal substance abuse; poor credit history (factors include bankruptcy, foreclosures, liens and repossessions); or thefts from a previous employer. For clarification of any of the above disqualifying reasons, please call the Police Department Personnel and Training Unit at [phone]. The following list describes some areas that are covered in the background investigation:

• Your relatives, references, and acquaintances are asked to comment on your suitability for this position.
• The information supplied regarding your educational history is examined and verified.
• You must list a history of your residences.
• Your work history and experience are examined with regard to your dependability, relationships with fellow workers, trustworthiness, and general job performance.
• Military service records are subject to verification.
• The background investigation considers your management of personal finances (however, being in debt does not automatically disqualify you).
• Your criminal, driving, and insurance records are evaluated.

Veterans Preference Credit Eligibility

Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit. For more information, please see the City's Veteran's Preference Policy.

E-Verify

The City of Rialto is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.