Logistics Specialist

Nigel Wright Consultancy Ltd (UK); Rialto (CA); On-site; USD 60,000 - 78,000; Full time

Job summary

Rialto Police Department seeks a civilian logistics and asset management coordinator to supervise fleet maintenance, track inventory, and procure supplies for department operations. The role requires strong recordkeeping, vendor coordination, and compliance with municipal policies.

Ideal candidates will have two years of police program support experience and a high school diploma or GED, with a willingness to handle procurement, audits, and special event support in a dynamic law enforcement

Qualifications

• Two years of increasingly responsible non-sworn or sworn police program support experience.
• Verification of a High School diploma, a GED certificate, or a higher degree.

Responsibilities

• Coordinate and monitor fleet maintenance schedules, inspections, repairs, and service records to ensure vehicle readiness and compliance.
• Maintain detailed records of department vehicles, equipment supplies, and issued property.
• Order, receive, inspect, and distribute supplies, uniforms, equipment and other materials.
• Track and maintain inventory levels; conduct periodic audits and reconcile discrepancies.
• Maintain equipment assignment records and ensure accountability for issued property.
• Communicate with vendors regarding pricing, availability, delivery timelines, and order discrepancies.
• Process purchase requests and maintain procurement documentation in accordance with department and municipal policies.
• Assist in evaluating equipment life cycle needs and replacement planning.
• Prepare reports related to fleet usage, inventory status, procurement activity, and asset management.
• Provide logistical support during special events, emergency activations, or large-scale deployments.

Skills

Inventory management

Fleet coordination

Purchasing

Recordkeeping

Data analysis

Vendor relations

Asset tracking

Logistical planning

Emergency readiness

Budgeting basics

Education

High School diploma / GED

Higher degree

Tools

Spreadsheet software

Inventory management software

Word processing software

Job description

This recruitment will be used to fill a vacancy within the Police Department. All appointments to this position are subject to the successful completion of an in-depth background investigation conducted by the Rialto Police Department.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under general supervision, performs a wide range of civilian logistical, inventory, fleet, and equipment support functions for the Police Department. This position is responsible for coordinating fleet maintenance schedules, managing department-wide inventory and issued equipment records, procuring supplies and equipment from approved vendors, and ensuring operational readiness through effective logistical planning and asset accountability.

DISTINGUISHING CHARACTERISTICS

Under supervision, the individual in this class will serve as the central point of coordination between department personnel, vendors, fleet maintenance providers, and internal administrative units to ensure timely acquisition, tracking, maintenance, and replacement of departmental assets. Work requires independent judgment, organizational skill, attention to detail, and the ability to manage multiple priorities in a law enforcement environment.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from a sworn Police Officer or designated supervisor.

ESSENTIAL FUNCTION STATEMENTS

• 1. Coordinate and monitor fleet maintenance schedules, inspections, repairs, and service records to ensure vehicle readiness and compliance.
• 2. Maintain detailed records of department vehicles, equipment supplies, and issued property.
• 3. Order, receive, inspect, and distribute supplies, uniforms, equipment and other materials.
• 4. Track and maintain inventory levels; conduct periodic audits and reconcile discrepancies.
• 5. Maintain equipment assignment records and ensure accountability for issued property.
• 6. Communicate with vendors regarding pricing, availability, delivery timelines, and order discrepancies.
• 7. Process purchase requests and maintain procurement documentation in accordance with department and municipal policies.
• 8. Assist in evaluating equipment life cycle needs and replacement planning.
• 9. Prepare reports related to fleet usage, inventory status, procurement activity, and asset management.
• 10. Provide logistical support during special events, emergency activations, or large-scale deployments.

Knowledge of

• Basic inventory management and asset tracking principles
• Fleet maintenance coordination practices, including preventive maintenance and vehicle lifecycle management
• Purchasing, procurement processes, and vendor relations
• Recordkeeping, database management, and documentation standards
• The basic operation of computers, including word processing, spreadsheet, and inventory management software
• Department policies, rules, regulations, and responsibilities
• Safety and regulatory compliance related to equipment handling, storage, and vehicle garages
• Logistical planning and coordination for departmental operations, special events, and emergency activations
• Report preparation, data analysis, and evaluation of inventory and fleet trends
• Property accountability procedures for issued equipment, uniforms, and department assets
• Emergency readiness and contingency planning for high-demand or critical situations
• Basic accounting principles related to budgeting, expenditures, and reconciliation

Ability to

• Maintain accurate and detailed records
• Organize and prioritize multiple assignments at once
• Communicate effectively with vendors, department personnel, and other stakeholders
• Analyze inventory, fleet, and procurement needs and recommend solutions
• Exercise sound judgement, discretion, and maintain confidentiality in handling sensitive information
• Anticipate and solve logistical problems proactively, including emergency supply or fleet challenges
• Develop and implement effective inventory control and asset tracking strategies to optimize departmental resources
• Complete purchase orders, procurement documentation, and reporting within defined timelines
• Adapt and develop necessary skills through on-the-job training and meet performance standards by the end of the probationary period

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Experience

Two years of increasingly responsible non-sworn or sworn police program support experience.

Education

Verification of a High School diploma, a GED certificate, or a higher degree.

Licenses, Certifications, and Other Requirements

• Verification of a valid California Driver's License
• Insurability by the City’s liability insurance carrier may be required

Background Check Process

All appointments to this position are subject to the successful completion of an in-depth background investigation conducted by the Rialto Police Department as well as a physical examination including a drug screening. The background investigation is a rigorous process. A typical background investigation includes but is not limited to: background interviews with individuals designated by the Rialto Police Department (this may include current and former co-workers, friends, relatives, neighbors, or any other relevant individual), criminal background check, credit check, polygraph examination, and psychological evaluation. Candidates may be disqualified from further consideration during the background investigation for a variety of reasons including if they have: an excessive number of traffic citations and/or collisions; arrests and/or convictions; a history of illegal substance abuse; poor credit history (factors include bankruptcy, foreclosures, liens and repossessions); or thefts from a previous employer. For clarification of any of the above disqualifying reasons, please call the Police Department Personnel and Training Unit at [phone]. The following list describes some areas that are covered in the background investigation:

• Your relatives, references, and acquaintances are asked to comment on your suitability for this position.
• The information supplied regarding your educational history is examined and verified.
• You must list a history of your residences.
• Your work history and experience are examined with regard to your dependability, relationships with fellow workers, trustworthiness, and general job performance.
• Military service records are subject to verification.
• The background investigation considers your management of personal finances (however, being in debt does not automatically disqualify you).
• Your criminal, driving, and insurance records are evaluated.