Logistics & Shipping Coordinator

Focus; Carol Stream (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Focus is seeking a detail-oriented Logistics & Shipping Coordinator to manage domestic shipping operations and cross-functional collaboration. With 3+ years of experience, you will coordinate carriers, prepare shipping docs, and ensure on-time delivery using SAP and tracking portals.

You will work with Customer Service, Planning, Warehouse, and Finance to optimize shipments, monitor ETAs, and maintain audit-ready records in a fast-paced environment.

Qualifications

• Experience in logistics, domestic shipping, or supply chain support.
• Experience preparing shipping documentation (BOLs, packing lists, invoices).
• Familiarity with SAP or ERP systems.

Responsibilities

• Coordinate daily domestic shipping activities, including carrier communication and routing.
• Prepare, review, and maintain shipping documents (BOLs, packing lists, invoices).
• Monitor shipment statuses and ETAs, communicating risks and delays.
• Collaborate with Customer Service, Planning, Warehouse, Finance, and Sales to fulfill shipment requirements.

Skills

Attention to detail

Multitasking

Communication

Tools

SAP

Microsoft Excel

Carrier portals

Tracking software

Job description

Job Title: Logistics & Shipping Coordinator

Location: On-Site / Hybrid (as applicable)

Employment Type: Full-Time

Department: Supply Chain / Logistics

Position Overview

We are seeking an organized and detail-oriented Logistics & Shipping Coordinator with 3+ years of experience to manage and execute our day-to-day shipping operations. In this role, you will oversee both domestic outbound and inbound freight, partner closely with carriers and freight forwarders, and ensure all shipping documentation is accurate, compliant, and delivered on time.

The ideal candidate thrives in a fast-paced environment, excels at cross-departmental communication, and brings strong hands-on experience with ERP systems (like SAP) and tracking portals to maintain seamless end-to-end delivery visibility.

Key Responsibilities

Shipping Operations & Carrier Coordination

• Coordinate daily domestic shipping activities, including ground transportation routing, carrier communication, and basic cost-versus-service evaluations.

• Schedule and support inbound and outbound shipments from order release through final delivery, ensuring timely dispatch and full status visibility.

• Partner directly with freight forwarders, carriers, brokers, and logistics service providers to organize pickups and confirm delivery details.

Documentation & Compliance

• Prepare, review, and maintain accurate shipping documents, including Bills of Lading (BOLs), packing lists, commercial invoices, and export/import paperwork.

• Follow standard operating procedures (SOPs), company guidelines, and documentation standards to maintain compliant, audit-ready operations.

Tracking, Exception Handling & Communication

• Monitor active shipment statuses, track estimated delivery dates (ETAs), and proactively identify potential transit delays.

• Document and upscale shipping exceptions-such as delay notifications, paperwork discrepancies, carrier issues, or damaged goods-to drive quick resolution.

• Maintain clear, professional communication with internal cross-functional teams, customers, carriers, and external partners regarding order updates and open issues.

Cross-Functional Collaboration & Systems

• Collaborate with Customer Service, Planning, Warehouse, Finance, and Sales teams to fulfill shipment and customer service requirements.

• Utilize SAP, Microsoft Excel, carrier portals, and tracking software to maintain records, generate reports, and log accurate shipment data.

Qualifications

Required

• Experience: 3+ years of experience in logistics, domestic shipping, warehouse operations, order management, customer service, or supply chain support.

• Documentation Skills: Demonstrated experience preparing and reviewing shipping documentation (BOLs, packing lists, commercial invoices, etc.).

• Transportation Knowledge: Practical understanding of domestic freight, carrier coordination, shipment routing, and delivery follow-up.

• Software & Tools: Working proficiency with Microsoft Excel, email platforms, and online tracking tools.

• Core Skills: Strong attention to detail, excellent organizational skills, and the ability to multitask in a high-volume environment.

Preferred

• Hands-on experience using SAP or similar ERP platforms.

• Familiarity with import/export documentation and international freight handling.

Core Competencies

• Attention to Detail: Precision in documentation review and record-keeping to minimize shipping errors and delays.

• Problem-Solving & Escalation: Ability to identify logistics bottlenecks quickly and work proactively toward solutions.

• Communication: Clear, concise verbal and written communication across teams, vendors, and clients.

• Reliability: Dependable execution of daily tasks to ensure high-quality customer service and order delivery.

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