Logistics/Sample Coordinator

Kelly Services; Lorain (OH); On-site; USD 34,000 - 41,000; Full time

Job summary

Kelly Science is seeking a detail-oriented Logistics/Sample Coordinator in Lorain, OH for a contract-to-hire role supporting sample coordination, tracking, and documentation for external vendor testing.

The role collaborates with Quality, Production, Logistics, Purchasing, and lab personnel to ensure accurate records and timely handoffs, handling shipment readiness and documentation across the lab and factory environment.

Qualifications

• High school diploma or equivalent; exposure to basic shop-level mathematics.
• Administrative or coordination experience in a manufacturing, laboratory, quality, production, logistics, or purchasing environment.
• Strong attention to detail and accuracy when managing sample identifiers, records, and supporting documentation.
• Proficiency with Microsoft Excel and email.
• Strong organizational, written, and verbal communication skills.
• Ability to follow established procedures, manage multiple handoffs, and maintain accurate paper and electronic records.
• Ability to learn sample identification procedures, production documentation, and shipment and receiving workflows.

Responsibilities

• Review production reports, work orders, inventory records, and supporting documentation to identify samples ready for shipment.
• Track and verify test-bar identifiers, sample numbers, production orders, and corresponding laboratory records.
• Maintain accurate sample tracking spreadsheets, production-order records, and electronic documentation.
• Create and process purchase requisitions in SAP and coordinate with Purchasing to confirm PO availability.
• Verify that all samples and required laboratory documentation are present and accurate before shipment.
• Coordinate shipment readiness with internal Logistics personnel and communicate with external vendor contacts.
• Maintain shipment records and supporting documentation to facilitate the reconciliation of returned samples.
• Match returned specimens to original shipment records, vendor documentation, and laboratory sample identifiers.
• Document sample verification results and identify discrepancies for resolution.
• Deliver verified specimens and corresponding documentation to laboratory personnel.
• Maintain organized, traceable records and promptly elevate missing samples, mismatched identifiers, or incomplete documentation.
• Collaborate with Quality, Production, Logistics, Purchasing, and laboratory teams to support efficient sample movement and accurate recordkeeping.

Skills

Attention to detail

MS Excel

Email proficiency

Organizational skills

Communication skills

Administrative coordination

Learning ability

Sampling procedures

Education

High school diploma

Exposure to basic math

Two-year or four-year college coursework (sciences)

Tools

SAP

Job description

Logistics/Sample Coordinator

Location: Lorain, OH

Employment Type: Contract-to-Hire

Schedule: Monday-Friday, 7:00 AM-3:30 PM

Pay Rate: $25-30 per hour, DOE

Kelly Science is seeking a detail-oriented Logistics/Sample Coordinator for a contract-to-hire opportunity in Lorain, OH. This position supports the coordination, tracking, and documentation of production samples sent to an outside vendor for machining and returned to the laboratory for testing.

The Logistics/Sample Coordinator will help ensure sample identification, production records, purchase orders, and laboratory documentation remain accurate throughout the shipment and receiving process. This role works closely with Quality, Production, Logistics, Purchasing, laboratory personnel, and external vendors to maintain sample traceability and ensure timely, accurate handoffs.

This is an excellent opportunity for someone with experience in laboratory support, manufacturing, quality documentation, sample management, or logistics who enjoys working in a detail-oriented, science and manufacturing environment.

Key Responsibilities

• Review production reports, work orders, inventory records, and supporting documentation to identify samples ready for shipment.
• Track and verify test-bar identifiers, sample numbers, production orders, and corresponding laboratory records.
• Maintain accurate sample tracking spreadsheets, production-order records, and electronic documentation.
• Create and process purchase requisitions in SAP and coordinate with Purchasing to confirm purchase order availability.
• Verify that all samples and required laboratory documentation are present and accurate before shipment.
• Coordinate shipment readiness with internal Logistics personnel and communicate with external vendor contacts.
• Maintain shipment records and supporting documentation to facilitate the reconciliation of returned samples.
• Match returned specimens to original shipment records, vendor documentation, and laboratory sample identifiers.
• Document sample verification results and identify discrepancies for resolution.
• Deliver verified specimens and corresponding documentation to laboratory personnel.
• Maintain organized, traceable records and promptly elevate missing samples, mismatched identifiers, or incomplete documentation.
• Collaborate with Quality, Production, Logistics, Purchasing, and laboratory teams to support efficient sample movement and accurate recordkeeping.

Required Qualifications

• High school diploma or equivalent, with exposure to basic shop-level mathematics.
• Administrative or coordination experience in a manufacturing, laboratory, quality, production, logistics, or purchasing environment.
• Strong attention to detail and accuracy when managing sample identifiers, records, and supporting documentation.
• Working proficiency with Microsoft Excel and email.
• Strong organizational, written, and verbal communication skills.
• Ability to follow established procedures, manage multiple handoffs, and maintain accurate paper and electronic records.
• Ability to learn sample identification procedures, production documentation, and shipment and receiving workflows.

Preferred Qualifications

• Experience using SAP or another enterprise resource planning (ERP) system.
• Familiarity with purchase requisitions, purchase orders, or purchasing processes.
• Experience with laboratory sample tracking, specimen logistics, quality documentation, or manufacturing work orders.
• Understanding of sample traceability and documentation control.
• Current enrollment in or completion of a two-year or four-year college program, preferably with coursework in natural sciences.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals—it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and affirmative action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.