Logistics Coordinator

VEIR; Woburn (MA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) Retirement Savings

12 Company Holidays

Parental Leave (12 weeks)

Stock Options

Employee Assistance Program (EAP)

Teambuilding events

Job summary

VEIR is seeking a hands-on Logistics Coordinator to own shipping, receiving, and inventory control across multiple internal locations. You will ensure materials are received accurately, documented correctly, and available when needed while building process rigor for ISO9001 readiness.

This role sits at 3 Gill Street and 45 Industrial Parkway. In the first 3–6 months, you’ll learn workflows in Katana and Procurify, take ownership of daily operations, and drive inventory accuracy and documentation

Qualifications

• Hands-on shipping, receiving and inventory control in manufacturing or lab settings.
• Experience with documentation discipline and quality systems is a plus.
• Ability to operate forklifts safely and lift 50+ lbs.

Responsibilities

• Own shipping, receiving and inventory across VEIR sites 3 Gill St and 45 Industrial Parkway.
• Conduct initial inspections, process documentation and ensure dock-to-stock flow.
• Perform cycle counts and reconcile discrepancies to improve accuracy.
• Maintain clean, organized receiving areas and ensure labeling and handling standards.
• Coordinate with Manufacturing, Operations and Supply Chain on material flow.
• Support ISO 9001 readiness and contribute to SOP development.

Skills

Forklift certification

Shipping

Receiving

Inventory control

Material handling

ERP systems

Katana

Procurify

Traceability

Tools

Katana

Procurify

Job description

Founded in 2019 and headquartered in Woburn, Massachusetts, VEIR is a U.S.-based designer and manufacturer of category-defining superconducting power delivery systems built for the extreme energy demands of the AI era. By commercializing next-generation superconducting technology into deployable, real-world systems, VEIR delivers ~10× higher power density than conventional options, enabling "speed-to-power" where incremental optimization falls short. VEIR’s initial focus is AI data centers behind the meter, with solutions engineered for repeatable deployment through reference designs and integrated controls, designed to incorporate learnings as deployments scale.

The Role

We’re looking for a hands-on Logistics Coordinator to own shipping, receiving, and inventory control across multiple internal locations. As our sole logistics team member, you will ensure materials are received accurately, documented correctly, and available when needed — while building the process rigor we need for ISO9001 readiness. Operating across our facilities at 3 Gill Street and 45 Industrial Parkway, this role is ideal for someone who thrives in a fast-moving, quality-driven environment and can balanc e day-to-day execution with continuous improvement. You will work closely with Manufacturing, Operations, and broader Supply Chain teams to keep materials flowing and our growing organization running smoothly.

In the first 3 months you'll

• Learn VEIR’s receiving and inventory workflows, including dual-system documentation in Katana and Procurify, and establish a baseline understanding of current processes.
• Take ownership of daily shipping and receiving operations across both sites—performing initial inspections, processing documentation, and ensuring timely dock-to-stock flow.
• Execute regular cycle counts and begin reconciling discrepancies to establish a reliable inventory accuracy baseline.
• Ensure all receiving areas at 3 Gill and 45 Industrial Parkway are clean, organized, labeled, and compliant with VEIR’s material handling standards.
• Build working relationships with Manufacturing and Operations teammates to understand material flow needs and project timelines.
• Confirm active Class 5 Forklift Certification and safely operate material handling equipment for palletized and heavy loads.

In the first 6 months to a year

• Establish consistent, audit-ready documentation practices including packing slips, bills of lading, serial/lot tracking, and Certificates of Conformance where applicable.
• Implement and maintain a quarantine and nonconforming material process, coordinating with suppliers and Quality on dispositioning.
• Oversee receiving and inventory practices at partner and third-party locations, ensuring traceability and documentation controls are followed consistently.
• Manage logistics for high-volume receiving windows during major project phases, including coordinating carrier pickups, tracking shipments, and resolving delivery issues.
• Support initial ISO9001 readiness activities by performing additional receiving and quality checks and contributing to SOP development.
• Identify and begin implementing improvements to receiving flow, inventory accuracy, and logistics efficiency—building the foundation for a mature, scalable logistics operation at VEIR.

To be successful in this role

You bring:

• Class 5 Forklift Certification and demonstrated experience operating forklifts and material handling equipment to move heavy and palletized loads safely.
• Hands-on experience in shipping, receiving, inventory control, and material handling in a production, manufacturing, or lab environment.
• Experience working in a regulated or quality-driven environment with strong documentation discipline and a deep attention to detail.
• Familiarity with traceability requirements including serial/lot tracking, material holds, and Certificates of Conformance (CoCs).
• Demonstrated ability to coordinate logistics across multiple locations and with third-party or partner facilities.
• Comfort with digital inventory management systems; experience with ERP or procurement tools such as Katana or Procurify is a plus.
• Physical ability to lift 50+ lbs and work safely in warehouse and production environments throughout the full workday.
• Nice to have: direct experience with ISO9001-aligned inventory documentation, RMA/returns management, nonconforming material handling, or contributions to SOP and process improvement initiatives.

You are:

• Highly organized and process-oriented—you bring structure to ambiguity and leave things better than you found them.
• Detail-obsessed with documentation—you understand that in a quality environment, if it isn’t written down, it didn’t happen.
• Collaborative and proactive—you build strong working relationships and communicate clearly with teammates across Manufacturing, Operations, and Supply Chain.
• Adaptable and resilient in a fast-paced startup environment—you can prioritize competing demands, solve problems independently, and elevate issues when appropriate.
• Energized by continuous improvement—you look for ways to tighten processes and increase efficiency, and you bring ideas forward with practical solutions.
• Safety-minded—you uphold safe practices in the warehouse and production areas and hold yourself and others to high standards.

VEIR is committed to equal pay for equal work in its compensation practices. The base salary range for this position in the U.S. is $50,000 - $70,000 per year + equity + benefits. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, job level, supervisory status, and location.

BENEFITS & PERKS

• Healthcare coverage with 100% employer paid premiums for medical, dental, and vision
• 401(k) Retirement Savings Program
• 12 Company Holidays + unmetered PTO
• 12 Weeks 100% Paid Parental Leave for all new parents
• Stock Options
• Employee Assistant Program (EAP)
• Regular teambuilding, off-sites, and lunch & learns

EQUAL OPPORTUNITY:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. We strive to respect the dignity and independence of people with disabilities and are committed to giving them the same opportunity to succeed as all other employees.

To all recruitment agencies: VEIR does not accept agency resumes. Please do not forward resumes to our jobs alias, VEIR employees, or any other organization location. VEIR is not responsible for any fees related to unsolicited resumes.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever you decide, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in VEIR’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.