People Operations Generalist

Vast; Long Beach (CA); On-site; USD 71,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan with company match

Paid time off and vacation

Meals and snacks on site

Job summary

Vast is seeking a People Operations Generalist to support employees across the lifecycle in our Long Beach location. This hands-on role covers onboarding, offboarding, HRIS data maintenance, and daily People Operations tasks, working with managers and teams to ensure accurate, timely processing.

The ideal candidate is organized, detail-oriented, and comfortable handling confidential information, with strong communication skills and the ability to juggle competing priorities in a fast-paced

Qualifications

• Bachelor's degree or equivalent practical experience in a relevant field.
• 1+ years of experience in People Operations, Human Resources, or related role.
• Experience handling confidential information with discretion.
• Experience with HRIS systems; Rippling preferred.
• Proficiency in Google Workspace or Microsoft Office.

Responsibilities

• Serve as a first point of contact for routine People Operations inquiries and requests.
• Manage onboarding and offboarding processes and communications.
• Maintain accurate, confidential employee records and HRIS data.
• Provide support for Workers’ Compensation, international workforce needs, and other People Ops programs.
• Help ensure compliance and escalate when needed.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Discretion with confidential data

HRIS experience

Rippling experience

Google Workspace

Microsoft Office

Cross-functional collaboration

Education

High School Diploma

Bachelor's degree in Human Resources, Business, or related field

Tools

Rippling

Google Workspace

Microsoft Office

Job description

Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and low-cost approach. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules. Additionally, the company recently announced Vast Satellite, a high-power satellite product line leveraging its space station components and the heritage of Haven Demo.

Headquartered in Long Beach, California, and with more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities required to manufacture and operate America’s next space station. The company plans to develop future habitats and systems for the Moon and Mars, dedicated space stations for government partners, and other crewed systems that will unlock the expanding long-term space economy.

Vast is looking for a People Operations Generalist, reporting to the Senior Manager, People Operations, to support the development of the systems that will be required for the design and build of human-rated space stations.

This hands-on generalist role supports employees throughout the employee lifecycle, including employee support, onboarding, offboarding, HRIS data maintenance, and daily People Operations. The ideal candidate is organized, detail-oriented, and responsive, with the ability to manage competing priorities, ensure accurate and timely execution, and collaborate across the team. At more experienced levels, the role operates more independently, manages routine employee matters, provides cross-functional coverage, and improves processes.

This will be a full-time, exempt position located in our Long Beach location.

Responsibilities

Employee & People Operations Support — 35%

• Serve as a first point of contact for routine employee questions and People Operations requests, escalating sensitive or complex matters as appropriate
• Manage routine communications, employment verifications, employee documentation, and designated time-away tracking
• Prepare employee communications, process incoming mail, and maintain accurate, organized, and confidential employee records
• Provide administrative support for employee lifecycle activities, Workers’ Compensation, international workforce needs, and other People Operations programs
• Follow established procedures, identify potential compliance concerns, and provide cross-functional team coverage as needed

Onboarding & Orientation — 25%

• Coordinate new hire onboarding and orientation logistics, materials, scheduling, and communications
• Prepare presentations, welcome materials, new hire announcements, and other onboarding resources
• Partner with managers, IT, Facilities, Payroll, and other stakeholders to ensure first-day readiness and timely completion of onboarding activities
• Maintain onboarding checklists, trackers, and documentation while providing a welcoming experience and backup coverage for onboarding activities

Separation Agreements, Termination & Offboarding Support — 20%

• Prepare and administer Separation Agreements and related documentation using approved templates and confirmed terms
• Track agreement status, signatures, review and revocation periods, and deadlines; coordinate routing, follow-up, and filing
• Support termination and offboarding documentation, communications, scheduling, and stakeholder coordination
• Maintain accurate, confidential, audit-ready records and elevate sensitive or non-standard matters to the appropriate People Operations, People Business Partner, Legal, or Payroll partner

HRIS & Employee Data Support — 15%

• Process approved employee data changes and routine transactions in Rippling and other People Operations systems
• Verify data and supporting documentation for accuracy and completeness
• Assist with employee data audits, discrepancy resolution, and record maintenance
• Respond to routine HRIS questions and elevate system issues or complex changes as needed

Process, Documentation & Team Support — 5%

• Maintain People Operations SOPs, checklists, templates, and trackers
• Identify opportunities to improve process efficiency, consistency, and employee experience
• Support team meetings, projects, events, employee engagement activities, and other People Operations priorities as needed

Minimum Qualifications

• High School Diploma
• 1+ years of experience in People Operations, Human Resources, or a related role. Candidates considered for the People Operations Generalist II level should demonstrate greater experience independently managing routine People Operations activities, employee communications, and operational processes
• Strong organizational skills and exceptional attention to detail, with the ability to manage multiple deadlines, trackers, employee actions, and competing priorities
• Strong written and verbal communication skills with the ability to communicate clearly, professionally, and thoughtfully with employees and internal stakeholders
• Experience handling confidential and sensitive employee information with a high level of discretion
• Experience with or willingness to learn HRIS and People Operations systems; Rippling experience preferred
• Proficiency in Google Workspace and/or Microsoft Office, including experience working with spreadsheets, trackers, and shared documentation
• Ability to follow established processes, exercise sound judgment, and recognize when an issue requires escalation or additional guidance
• Ability to prioritize competing requests and adapt to shifting priorities in a fast-paced environment
• Collaborative, service-oriented approach with a willingness to provide coverage across a variety of People Operations responsibilities

Preferred Skills & Experience

• Experience supporting employee onboarding, orientation, or new hire programs
• Experience supporting employee separations, offboarding, Separation Agreements, or other sensitive employee documentation
• Experience maintaining employee data or processing employee actions within an HRIS
• Experience managing shared employee communications or responding to employee questions and requests
• Experience tracking time-away requests or supporting other employee lifecycle processes
• Experience maintaining operational trackers, SOPs, checklists, or other process documentation
• Bachelor's degree in Human Resources, Business, or a related field, or equivalent practical experience
• Experience in a fast-paced, growing, manufacturing, engineering, or similarly operational environment

Additional Requirements

• Ability to occasionally lift up to 25 lbs without assistance, including onboarding materials, supplies, and welcome bags
• Occasional travel to other California locations may be required

Pay Range: California

$71,369 - $119,892 USD

We calibrate level and compensation to the selected candidate's experience and demonstrated capability. We welcome applicants across a range of experience levels to apply.

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise be considered for deemed export licensing. To assist Vast in assessing its export compliance obligations in relation to your application, please identify which ITAR/EAR status applies to you.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Vast’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.