Logistics Coordinator

VAT Vakuumventile AG; San Jose (CA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

VAT is seeking a Logistics Coordinator for its US warehouse in San Jose, CA. You will own warehouse management, inventory control, and partner with sales, operations, finance, and service to optimize order-to-cash processes.

The role requires 3–5 years of logistics experience, Incoterms knowledge, and the ability to travel domestically and internationally. Competitive benefits and a performance-based incentive plan are offered.

Qualifications

• 3-5 years minimum logistics experience with Incoterms and customs duties.
• Strong communication and collaboration skills in a matrix organization.
• Authorized to work in the United States.

Responsibilities

• Monitor and track domestic and international shipments to ensure on‑time delivery.
• Ensure compliance with US import/export tariff coding and documents.
• Generate shipping documents (BOL, SLI, invoices) as required.
• Record inventory receipts and dispatches with 3PL sites.
• Collaborate with finance, sales and operations to keep order-to-cash smooth.
• Establish and maintain logistics policies for deliveries.
• Resolve shipping damages, coordinate replacements and escalations.
• Provide backup for Shipping/Receiving in San Jose, CA.
• Assess and select shipping methods and carriers to meet specs and cost.

Skills

Logistics experience

Incoterms

Customs duties

Insurance claims

Incident resolution

Team collaboration

Communication skills

Time management

Education

Bachelor's degree or equivalent

Tools

MS Outlook

MS Dynamics CRM

Office applications

Job description

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

Role Summary:

The Logistics Coordinator is a critical member of the sales operations department and directly responsible for VAT US warehouse management and inventory. The ideal candidate must be a very strong business process-oriented person and act as a partner to peer functions, such as sales, account teams, operations, finance and service. The Logistics Coordinator must have strong leadership abilities and have demonstrated an ability to bring a matrixed team of people together from various levels and functions in the company to achieve a common goal.

Responsibilities:

• Monitor and track all domestic and international shipments to assure OTD of all products.
• Ensuring compliance with US Customs import/export tariff coding and related documentations.
• Generate shipping documents including BOL, SLI, Commercial & Proforma invoices.
• Transact inventory receipts and dispatches to and from domestic inventory (3PL) locations as directed by system workflows.
• Work in cross-functional team, inclusive of finance, sales, operations, to ensure timely and proper inventory transactions for efficient order-to-cash process.
• Recommend/establish, monitor, and maintain logistics policies and procedures around customer deliveries and special requirements.
• Ensure proper resolution to shipping damages, including product replacement, incident handling, and escalation to Swiss logistics team.
• Provide backup support for Shipping/Receiving functions in San Jose, CA warehouse.
• Assess and recommend ideal shipping methods, routing or carriers to meet necessary parameters, specifications, and costs.

Your profile:

• 3-5 years minimum Logistics experience inclusive of Incoterms, custom duty requirements, duty drawback, insurance claim, incident resolution.
• Strong interpersonal, time management, analytical and communication skills, creativity, enthusiasm, and a positive can do approach required.
• Must have the ability to work in a team environment, work under pressure, and adapt to a changing environment.
• Ability to effectively present information one-on-one, in small to large groups, to top management, customers, and members of the materials management team.
• Must be authorized to work in the U.S. for this employer.
• Computer skills – proficient with MS Outlook, MS Dynamics CRM, and Office applications
• Ability to travel both domestically and internationally, as required.
• Bachelor’s degree or equivalent related experience.
• Warehouse organization skills.

The expected base salary range for this position is $80,000 – $85,000 annually. In addition, this role participates in a competitive performance-based incentive plan, with total on-target earnings expected to exceed $90,000+, as well as comprehensive benefits. Final compensation will depend on experience, qualifications, and overall fit.

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct .