Logistics Coordinator

VAT GROUP; San Jose (CA); On-site; USD 80,000 - 85,000; Full time

Job summary

VAT Group, based in San Jose, CA, seeks a Logistics Coordinator to manage VAT US warehouse operations and inventory. The role requires a process-driven professional able to partner with sales, operations, and finance to optimize order-to-cash flows.

The candidate will coordinate domestic and international shipments, ensure customs compliance, and handle documentation. A bachelor’s degree and 3–5 years in logistics are expected, with strong MS Outlook, Dynamics CRM, and Office skills.

Qualifications

• 3–5 years minimum logistics experience including Incoterms, customs duties, and incident resolution.
• Strong interpersonal, time management, analytical and communication skills.
• Ability to work in a team, handle pressure, and adapt to a changing environment.
• Authorized to work in the U.S. for this employer.
• Proficient with MS Outlook, MS Dynamics CRM, and Office applications.

Responsibilities

• Monitor and track domestic and international shipments to ensure on-time delivery.
• Ensure compliance with US customs tariff coding and related documentation.
• Generate shipping documents including BOL, SLI, invoices.
• Process inventory receipts and dispatches for domestic inventory (3PL) per workflows.
• Collaborate across finance, sales, and operations to ensure proper inventory transactions.
• Maintain logistics policies and procedures for deliveries and special requirements.
• Resolve shipping damages, including product replacement and escalation to Swiss team.
• Provide backup for Shipping/Receiving in San Jose warehouse.
• Assess optimal shipping methods, routing, and carriers.

Skills

Logistics experience

Interpersonal skills

Communication

Education

Bachelor’s degree or equivalent

Tools

MS Outlook

MS Dynamics CRM

Office applications

Job description

About VAT Group

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Location:
San Jose, CA, US
Employment Type: Permanent

About VAT Group

At VAT, we change the world with vacuum solutions. As the world’s leading supplier of high-performance vacuum valves, we have been driving innovation for more than 60 years. With over 3,200 employees worldwide, we operate from our headquarters in Haag, Switzerland, with manufacturing sites in Switzerland, Malaysia and Romania, as well as sales and service hubs around the world. We are guided by our passions integrity, teamwork, customer centricity, and innovation – always working together as #oneVAT.

Joining us means becoming part of a passionate, international team where your voice is heard, your ideas matter, and your career growth is supported.

Role Summary

The Logistics Coordinator is a critical member of the sales operations department and directly responsible for VAT US warehouse management and inventory. The ideal candidate must be a very strong business process-oriented person and act as a partner to peer functions, such as sales, account teams, operations, finance and service. The Logistics Coordinator must have strong leadership abilities and have demonstrated an ability to bring a matrixed team of people together from various levels and functions in the company to achieve a common goal.

Responsibilities

• Monitor and track all domestic and international shipments to assure OTD of all products.


• Ensuring compliance with US Customs import/export tariff coding and related documentations.


• Generate shipping documents including BOL, SLI, Commercial & Proforma invoices.


• Transact inventory receipts and dispatches to and from domestic inventory (3PL) locations as directed by system workflows.


• Work in cross-functional team, inclusive of finance, sales, operations, to ensure timely and proper inventory transactions for efficient order-to-cash process.


• Recommend/establish, monitor, and maintain logistics policies and procedures around customer deliveries and special requirements.


• Ensure proper resolution to shipping damages, including product replacement, incident handling, and escalation to Swiss logistics team.


• Provide backup support for Shipping/Receiving functions in San Jose, CA warehouse.


• Assess and recommend ideal shipping methods, routing or carriers to meet necessary parameters, specifications, and costs.

Your Profile

• 3-5 years minimum Logistics experience inclusive of Incoterms, custom duty requirements, duty drawback, insurance claim, incident resolution.


• Strong interpersonal, time management, analytical and communication skills, creativity, enthusiasm, and a positive can do approach required.


• Must have the ability to work in a team environment, work under pressure, and adapt to a changing environment.


• Ability to effectively present information one-on-one, in small to large groups, to top management, customers, and members of the materials management team.


• Must be authorized to work in the U.S. for this employer.


• Computer skills – proficient with MS Outlook, MS Dynamics CRM, and Office applications


• Ability to travel both domestically and internationally, as required.


• Bachelor’s degree or equivalent related experience.


• Warehouse organization skills.

The expected base salary range for this position is $80,000 – $85,000 annually. In addition, this role participates in a competitive performance-based incentive plan, with total on-target earnings expected to exceed $90,000+, as well as comprehensive benefits. Final compensation will depend on experience, qualifications, and overall fit.

Our commitment to inclusion, fairness and equal opportunities

We believe in meaningful careers, continuous learning, and equal opportunities for everyone to drive our innovation and success. We welcome applicants from all backgrounds and are dedicated to fostering an inclusive and respectful workplace. If you have concerns, our compliance channel is available at our website. All reports are handled with strict confidentiality and in accordance with our Code of Conduct.

Nearest Major Market: San Jose

Nearest Secondary Market: Palo Alto