Logistics Coordinator

Intercontinental Terminals Company, LLC; Pasadena (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Intercontinental Terminals Company, LLC is seeking a detail-oriented logistics professional to coordinate inbound and outbound rail movements and support billing processes. You will work with rail operators, prepare accounting reports, and ensure accurate data entry for customer invoicing.

The role requires 3+ years in terminal or petrochemical environments, strong analytical and communication skills, and experience with ERP systems and MS Office.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years’ experience in terminal or petrochemical industry handling hazardous and non-hazardous products.
• Experience with ERP systems and Microsoft Office suite.
• Good analytical, problem-solving and communication skills.

Responsibilities

• Coordinate and process inbound and outbound rail movements.
• Bill and invoice customers using multiple programs and applications.
• Communicate with railroad personnel and rail operations regularly.
• Prepare daily/weekly product accounting and monthly stock accounting reports.
• Enter activities for billing under Terminal Service Agreements.
• Track and analyze variations in product movement and report discrepancies.

Skills

Analytical skills

Problem solving

Communication

Decision making

Education

High school diploma or equivalent

Tools

JD Edwards

ERP systems

Microsoft Office

Ten-key calculator

Internet use

Job description

Job Details

Description

• Coordinate and process inbound and outbound rail movements.
• Utilize multiple programs and applications in order to accurately bill and invoice customers.
• Communicate and coordinate with railroad personnel and rail operations regularly.
• Process data into reports that feed directly into invoicing and schedules.
• Work at steady pace with repetitive tasks.
• Responsible for keeping inventory records in accordance with individual customer requirements.
• Enter all activities, as assigned, for calculating charges per the Terminal Service Agreements for billing, including direct moves, as applicable.
• Prepare daily or weekly Product Accounting reports according to customer requirements in addition to the Monthly Stock Accounting reports.
• Prepare and enter all information necessary for customer billing systems on-site or through the Internet, in accordance with customer requirements.
• Prepare and maintain any reports requested by your supervisor, to assist in ongoing knowledge and documentation of variations, instrument performance, gauging, etc. for continuous improvement.
• Provide the necessary information to guarantee complete and accurate billing.
• Track, analyze, and research variations per product movement.
• Process orders and the associated paperwork for daily activities.
• Review the various reports for any discrepancies and take appropriate action, as needed.
• Monitor variances on a daily basis. Notify your supervisor of variations exceeding limits in accordance with procedures.
• Communicate with Operations to gain accurate and/or up-to-date information for proper documentation and accountability on a timely basis any gauges and/or moves not properly documented on the daily gauge sheets.

Skills, Qualifications & Requirements

• High school diploma or equivalent.
• Minimum of three years’ experience within the terminal or petrochemical industry handling hazardous and non-hazardous products.
• Experience with J.D. Edwards or other ERP systems, all Microsoft Office software, use of the Internet, and ten-key calculator.
• Good analytical and problem solving skills.
• Good decision making and communication skills.