Logistics Coordinator

Fervo Energy Co.; Northern (KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Fervo Energy is seeking a Logistics Coordinator who will own pricing intelligence for freight and transportation decisions, running RFQs, negotiating carrier rates, and ensuring data integrity across shipment pricing.

The role collaborates with Procurement, Engineering, and Site teams to align carriers, routes, and import processes for recurring project cadence. Candidates should have 3–5 years in logistics and strong Excel with familiarity in AI-enabled pricing workflows.

Qualifications

• Associate’s or Bachelor’s degree in Supply Chain, Logistics, Business, or related field.
• 3–5 years in logistics, freight pricing, transportation, or supply chain; energy/oil & gas experience preferred.
• Experience running RFQ/tender processes and negotiating rates directly with carriers.
• Strong Incoterms knowledge across air, ocean, and domestic transport.
• Advanced Excel and data accuracy focus.
• Excellent communication across internal teams and external vendors.
• Familiarity with AI tools applied to pricing, data entry, and reporting workflows.

Responsibilities

• Run RFQ and tender processes for freight and transportation services across multiple modes.
• Solicit quotes, negotiate rates and terms with carriers.
• Apply Incoterms to evaluate quotes and cost/risk allocation.
• Build landed-cost analyses and track spend against quotes.
• Maintain accurate shipment, pricing, and conformance records.

Skills

RFQ & Tender management

Carrier negotiation

Incoterms expertise

Excel

Cross-functional collaboration

Pricing analysis

AI tools in pricing

Education

Bachelor’s/Associate degree in Supply Chain/Logistics/Business

Tools

TMS (Cargowise/GoComet)

ERP (SAP/Oracle)

Job description

The Logistics Coordinator owns the pricing intelligence behind Fervo’s freight and transportation decisions — running RFQs and tenders, negotiating carrier rates, applying Incoterms knowledge across air, ocean, and domestic transport, and keeping shipment and pricing data clean and current.

Fervo Energy is applying first-principles engineering and a manufacturing mindset to geothermal power — an industry that has operated the same way for decades. We are not building one-off power plants. We are building a product: GeoBlock, a standardized, repeatable geothermal generation unit designed to get cheaper, faster, and more reliable with every iteration.

Supply Chain is not a support function here. As Fervo scales, our job is shifting from spot sourcing for one-off needs to a supply chain built for a known, recurring cadence — with the right carriers, routes, and import processes lined up in advance so equipment lands where and when it’s needed.

Description

Fervo’s Logistics team manages the end-to-end movement of equipment, materials, and components from manufacturers and vendors to active project sites within USA. The Logistics Coordinator owns the pricing intelligence behind Fervo’s freight and transportation decisions — running RFQs and tenders, negotiating carrier rates, applying Incoterms knowledge across air, ocean, and domestic transport, and keeping shipment and pricing data clean and current. In addition, this position will be responsible for email monitoring and organization, tracking updates, non compliance issuance, logging and follow through and maintaining accurate reports and internal trackers. The role touches Procurement, Engineering, and Site/Field teams daily, so strong organization, initiative, and follow-through are essential.

Responsibilities

• Run RFQ and tender processes for freight and transportation services across truckload, flatbed, ocean, and air modes, domestic and international.
• Solicit and compare quotes from carriers, forwarders, and brokers; negotiate rates and terms directly with carriers.
• Apply Incoterms across air, ocean, and domestic transport to evaluate quotes and where cost/risk shifts between Fervo and vendors.
• Build rate comparison sheets and landed-cost analyses to support carrier selection and PO awards; track spend and reconcile invoices against quoted rates.
• Lead periodic rate negotiations using historical spend, lane volume, and carrier performance data.

Cross-Functional Coordination

• Partner with Procurement, Engineering, and Site/Field teams to gather shipment specifics (weights, dimensions, delivery windows, Incoterms) needed for accurate pricing — proactively closing information gaps.
• Serve as the point of contact between internal stakeholders and external carriers/forwarders/brokers on pricing and shipment questions.
• Support Import Compliance Manager with customs clearance coordination and expedite time-sensitive site material requests alongside the Logistics Specialist.

Data & Systems Management

• Maintain accurate shipment, PO, Non Compliance, pricing records and internal trackers
• Log, track, and update non-conformance issues related to freight, shipping, and carrier performance, escalating as needed.
• Prepare and distribute regular status reports

Qualifications

Required

• Associate’s or Bachelor’s degree in Supply Chain, Logistics, Business, or related field — or equivalent experience.
• 3–5 years in logistics, freight pricing, transportation, or supply chain (energy/oil & gas experience preferred).
• Experience running RFQ/tender processes and negotiating rates directly with carriers.
• Solid working knowledge of Incoterms across air, ocean, and domestic transport.
• Strong Excel skills; excellent attention to detail and organizational skills.
• Excellent communication skills and comfort working across internal teams and external vendors.
• Collaborative, forward-thinking, self-motivated team player who takes ownership.
• Familiarity with AI tools and comfort applying them to pricing, data entry, and reporting workflows.

Preferred

• Experience with a TMS (e.g., Cargowise, GoComet) or ERP platform (SAP, Oracle, etc.); building/configuring a TMS or system integration a plus.
• Experience with project cargo, oilfield services or capital-project logistics, and U.S. customs clearance processes.

Fervo Energy commercializes technology to own, develop, and operate geothermal assets as the dispatchable foundation to a 100% clean energy future. As a 24/7, reliable clean energy resource, geothermal energy has a major role to play in the future electric grid and Fervo Energy’s key innovations bring a full suite of modern technology to make geothermal cost competitive. Fervo’s innovations include technologies such as advanced computational models, horizontal drilling, and distributed fiber optic sensing that we have developed with partners including Schlumberger, ARPA‑E, and the Lawrence Berkeley National Lab. Fervo is supported through Cyclotron Road, the Department of Energy, Stanford University, and Breakthrough Energy Ventures.

Fervo Energy is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.