Logistics and Administrative Coordinator

Second Day; San Francisco, Northern (CA, KY); Hybrid; USD 43,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

California Domestic Workers Coalition (CDWC) in the San Francisco Bay Area seeks a Logistics and Administrative Coordinator to lead logistics for coalition meetings, trainings, and campaigns, while handling administrative duties and vendor coordination.

The role emphasizes collaboration with staff and organizers, ensuring accessibility and smooth operations in a hybrid work environment, and supporting staff with logistics and documentation tasks.

Qualifications

• 2-3 years experience coordinating logistics and operations in a hybrid/remote setting.
• Experience planning logistics for large events (50–400 attendees).
• Strong administrative skills including payment processing and vendor management.

Responsibilities

• Coordinate logistics for coalition meetings, trainings, mobilizations and campaigns.
• Provide staffing support (interpretation, tech support, note-taking, timekeeping).
• Track spending and ensure budgets are followed.
• Coordinate purchases and distribution of materials and supplies.
• Support remote office administration and document management.

Skills

Bilingual English/Spanish/Tagalog

Tools

Google Suite

Job description

Logistics and Administrative Coordinator

30+ days ago Requisition ID: 1243

Salary Range: $31.25 To $33.65 Hourly

About the Organization

The California Domestic Workers Coalition (CDWC), a fiscally-sponsored project of Center for Empowered Politics Education Fund, is a coalition of grassroots domestic worker organizations and their supporters from the labor, faith, domestic employer, women and other grassroots communities, who are working to advance the rights of domestic workers. Domestic workers make all other work possible. They are the housecleaners, nannies, caregivers, cooks, and gardeners who care for our loved ones and our homes. In California, there are approximately 300,000 domestic workers. An estimated 2 million households hire workers to support their everyday lives – yet domestic work is too often undervalued and invisibilized. We have come together as a statewide network to build the leadership and political power of domestic workers and to ensure that statewide laws and agencies protect domestic workers from abuse. Finally, we work to inspire all Californians to uphold the dignity of domestic workers inside and outside of our homes.

About the fiscal-sponsor: The Center for Empowered Politics and the sister organization the Center for Empowered Politics Education Fund is a practitioner-led movement capacity organization that trains and develops new leaders of color to grow their power building and co-governing infrastructure. In addition, CEPEF provides capacity building support (i.e. executive coaching, peer coaching, organizational development, fund development) for fiscally-sponsored projects.

Position Overview

The Logistics and Administrative Associate reports directly to the Director of Operations and Org Culture and works in close collaboration with the staff team and Coalition organizers, to lead the coordination of logistics for coalition meetings, programs, campaigns and policy implementation, as well as provide administrative support for Coalition logistics and operations-related matters. The Temporary Logistics and Administrative Associate is key in making the Coalition’s work possible, creating the space and ensuring access for domestic worker leaders to practice their leadership, take action and build people power.

Responsibilities

The following responsibilities are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel classified in this manner. Duties, responsibilities, and activities may change at any time with or without notice.

• Logistics : In coordination with CDWC staff and affiliate organizations, ensure smooth implementation of all aspects of logistics for coalition meetings, mobilizations, trainings and other activities.

  • Anchor the coordination of logistics with staff project teams, including scheduling, confirmation of attendance, inquiring about access needs, calendar invitations with meeting details, reminders, logistics advisories, and sending out agendas and follow-up materials.

  • Work with businesses, vendors and consultants for services, rentals and purchases, including and not limited to confirming venues, equipment, interpretation, childcare, food, travel arrangements and lodging.

  • Coordinate support from staff and volunteers as it relates to logistics implementation and coordination.

  • Provide staffing support for Coalition meetings, mobilizations and other activities, including and not limited to providing language interpretation, tech support, note-taking, timekeeping, etc.

  • Ensure that spending for logistics coordination is tracked and stays within respective activity budgets.

  • Ensure proper and secure storage for Coalition assets within office and storage space, and ensure the practice of systems for equipment check-out/return, testing and inventory.

  • In coordination with the Director of Operations and Organizational Culture and managers of project teams, make necessary purchases and coordinate distribution of coalition materials, including office and meeting equipment and supplies, care and thank you packages, campaign prop, Know Your Rights materials, etc.

• Administrative Responsibilities

  • In coordination with the Administrative Associate, communicate with vendors, consultants, staff and Coalition members to submit invoices, reimbursement requests and supporting documents including W-9s, receipts, etc. for timely payment processing every two weeks.

  • Assist with organizational affiliate disbursements, vendor and consultant invoices and staff reimbursement requests.

  • Provide remote office, digital administrative support for the staff team, including handling digital files (pulling, compiling and storing digital files on the shared drive) and other administrative support is needed in coordination with the Administrative Associate, when possible and within reasonable capacity.

Work Environment / Physical Demands

This Coalition staff position is based in the San Francisco Bay Area, out of San Francisco/Oakland offices ; Hybrid, mostly remote day-to-day with option to come into a physical office. In-person for some staff meetings, meetings with vendors and Coalition gatherings (local, regional, statewide). Able to work on a computer including sitting at a desk for extended periods of time with or without reasonable accommodation; manual dexterity to operate a keyboard; able to see or read a computer screen and printed material with or without vision aids; able to speak clearly and in audible tones on the phone and in-person and be understood by others; able to hear and understand speech, including on the phone; able to understand and follow oral and written instructions; able to occasionally lift objects weighing up to 48 pounds, etc. Must be able to stretch, bend, kneel, twist, squat, reach above or below the shoulder, push, grasp, and lift up 20-48 pounds. able to walk, drive, write, stand, and sit.

Employment Terms

This position is 40 hours per week from June 2, 2025 until August 29, 2025. This position has a pay rate range of $31.25 to $33.65 per hour. This position is qualified to work pre-approved overtime hours when discussed and agreed upon with the supervisor. We offer a competitive health benefits package that includes: medical, dental, vision, and a generous paid time off schedule.

Preferred Qualifications

• Understand the issues facing low-wage workers and immigrant communities as well as a demonstrated commitment to the leadership of immigrant working women, women of color, economic and social justice, and racial and gender equity.

• Alignment with the CDWC’s strategic compass , and desire to work as part of a team that staffs a domestic worker-led Coalition to advance the rights, dignity and respect of low-wage immigrant and BIPOC women.

• Self-motivated and works well independently while being a positive team player. Has a strong sense of shared responsibility for team efforts advancing the organization’s purpose.

• Work in a fast-paced environment, under pressure with grace, ease and confidence; Respond to needs and requests with a learning and solutions-oriented mindset

• Able to travel, and attend activities both in-person and virtually for meetings, events and mobilizations.

• Strong time-management skills and able to prioritize

• Excellent written and oral communication skills

• Bilingual; excellent oral communication in English and Spanish or Tagalog

• Proficient in the use of Google Suite platforms: docs, sheets, slides, forms, etc.

Required Qualifications

• At least 2-3 years experience and skills coordinating logistics and operational work in a hybrid remote work environment and statewide and local activities, including project management, remote planning and coordination, as well as virtual and in-person implementation.

• Experience with accurate and timely administrative work, including payment processing, and other administrative tasks.

• Has tried and tested methods of work and tools for project management and coordination, more specifically, in planning logistics for campaign and program activities, ranging from 50 to 400 people.

• Experience working effectively with working-class Latinx, Chinese, and Filipino immigrants, commitment to social and economic justice, and knowledge of issues affecting working-class immigrants in California. Experience working with and understands the issues facing low-wage workers and immigrant communities as well as a demonstrated commitment to the leadership of immigrant working women, women of color, economic and social justice, and racial and gender equity.

California Domestic Worker Coalition contract s with Resilient Strategies LLC for backend and operational support including hiring and employment. Resilient Strategies is an equal opportunity, affirmative action employer. Folks who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or gender-based violence are encouraged to apply. Pursuant of the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.