Logistics Administrative Coordinator

Wafna; Brisbane (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Wafna is seeking a Logistics Office Associate 1 to support the logistics department with clerical tasks and basic warehouse assistance in California. The role involves handling file systems, data entry, and communicating with drivers, sales teams, and vendors to ensure smooth operations.

Key duties include coordinating warehouse activities, maintaining records, processing invoices, and generating reports for management.

Qualifications

• Experience in general office duties and clerical tasks.
• Ability to manage multiple tasks with time constraints.
• Strong written and verbal communication skills.
• Proficient with MS Office suite and data entry.

Responsibilities

• Coordinate warehouse activities and assist the Logistics Manager in the daily warehouse duties.
• Maintains and/or creates file or record-keeping systems. Sorts, labels, files, and retrieves documents, or other materials.
• Monitors and driver-related documents and paperwork including DOT compliance, E-log, and delivery schedules; communicate with drivers and vendors.
• Receives calls, relays messages, and provides information to drivers, sales, and vendors.
• Responsible for daily registration activities including printing invoices, assembling sheets, and coordinating with accounting for payments.
• Compiles inventories, orders, receiving records, and reviews reports for accuracy; maintain warehouse database; other duties as assigned.
• Organizing warehouse and work area for orderliness at all times.
• Assist warehouse operations (receiving and assembling) as needed.
• Creates reports for branch management as necessary.
• Assisting in counting physical inventory.

Skills

Office administration

Data entry

Communication skills

Multitasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Wafna is seeking a Logistics Office Associate 1 to support the logistics department with clerical tasks and basic warehouse assistance in California. The role involves handling file systems, data entry, and communicating with drivers, sales teams, and vendors to ensure smooth operations.

Key duties include coordinating warehouse activities, maintaining records, processing invoices, and generating reports for management.