Logistics Administrative Coordinator

McKenney's Inc; Atlanta (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

McKenney's Inc. in Atlanta provides logistics administrative support across the Atlanta and Charlotte operations. The role focuses on coordinating calendars, travel, and expense reporting, while driving data-driven insights with Tableau and maintaining organized records throughout internal systems.

The successful candidate will handle vendor communications, purchasing tasks, asset tracking, and reporting needs, contributing to continuous improvement and efficient logistics workflows.

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• 1–3 years in administrative or operations support preferred.
• Experience in construction, logistics, or project-based environments is a plus.

Responsibilities

• Manage the Logistics Manager's calendar, including scheduling meetings, coordinating travel, and processing expense reports
• Conduct a weekly check-in with the Logistics Manager to report on key updates, upcoming priorities, and outstanding action items
• Coordinate team meetings, including scheduling, agenda preparation, and distribution of notes and follow-ups
• Support the broader logistics team with general administrative needs, correspondence, and document organization
• Monitor and organize key logistics performance metrics including lead time compliance and order volume compliance
• Track and document quality observations and operational errors to support continuous improvement efforts
• Maintain organized records of metrics data to help the team identify trends and opportunities for improvement
• Utilize Tableau dashboards to review and summarize performance data for team reporting
• Respond to project and operational support requests by preparing reports, researching labor and material charges, correcting transactions, and resolving billing and documentation questions.
• Assist with billing and charge management, ensuring accuracy and timely processing
• Coordinate vendor invoicing and communications, supporting the review and routing of invoices for approval
• Prepare purchase orders and task authorizations for review and approval, with the expectation to grow toward greater purchasing coordination responsibilities over time
• Support project asset tracking, maintaining accurate and up-to-date records of logistics-related assets
• Administer fleet and trailer records, including maintenance purchase orders, inspection tracking, change order processing, and trailer charge administration.
• Provide administrative support for shipping and logistics activities as needed
• Assist with coordination of inbound and outbound material movements at a coordination level
• Compile and organize data from multiple sources to support team reporting needs
• Maintain accurate records and files within Microsoft Dynamics and other internal systems
• Assist with Smartsheet-based tools including surveys and tracking logs, with the opportunity to expand capabilities over time
• Support the team in keeping operational documentation current and accessible

Skills

Microsoft Office

Microsoft Dynamics

Smartsheet

Tableau

Detail-oriented

Communication skills

Prioritization

Independent learning

Education

Associate's degree preferred

Bachelor's degree preferred

Tools

Microsoft Dynamics

Smartsheet

Tableau

Job description

McKenney's Inc. in Atlanta provides logistics administrative support across the Atlanta and Charlotte operations. The role focuses on coordinating calendars, travel, and expense reporting, while driving data-driven insights with Tableau and maintaining organized records throughout internal systems.

The successful candidate will handle vendor communications, purchasing tasks, asset tracking, and reporting needs, contributing to continuous improvement and efficient logistics workflows.