Location Clerk

Austin Powder; Reeds Spring (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Austin Powder is seeking a Location Clerk to support on-site office operations, document control, and communication between teams. Responsibilities include processing location documents, handling vendor invoices, and maintaining accurate files at the field site.

The role requires 1–3 years of general office experience, proficiency in Word and Excel, and the ability to lift up to 25 lbs. This on-site position focuses on safe, compliant operations within the location team.

Qualifications

• High school diploma or GED required.
• 1–3 years general office experience required.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Collect information to prepare location documents according to Austin Powder policies.
• Type location documents and distribute as directed.
• Prepare vendor invoices for approval and forward to Cleveland Corporate office in a timely manner.
• Maintain and file all location documentation.
• Post orders into the computer system and maintain LINUS reports.
• Answer and direct phone calls to appropriate personnel.
• Maintain a safe and compliant work environment and manage mail flow.

Skills

Accurate typing

Customer service

Oral communication

Written communication

Teamwork

Lifting up to 25 lbs

Education

High school diploma or GED

Tools

Microsoft Word

Excel

LINUS system

Job description

Join the Family - Come work for an exciting company offering great benefits, challenging opportunities, and colleagues who feel more like family.

Job Summary

The Location Clerk plays a key role in keeping office operations organized and running smoothly. They handle administrative and clerical tasks directly on-site, ensuring accurate documentation and efficient communication between teams. May assist with document control, order entry, customer support and inventory management procedures.

Key Responsibilities and Duties

• Collects information to prepare location documents in the direction of Austin Powder policies and procedures.
• Types location documents and distributes as directed.
• Prepares vendor invoices for approval and insures invoices are forwarded to Cleveland Corporate office in a timely manner.
• Maintains and files all location documentation.
• Post orders into the computer system. Creates new vendor accounts as required. Creates and/or maintains LINUS system reports.
• Answers and directs phone calls courteously, and directs to the appropriate individual(s) in a timely manner.
• Date stamp and distributes daily incoming mail. Prepares and sends outgoing mail.
• Assists in the dispatch of employees and vehicles to customer accounts, as directed by management.
• Maintains inspection and maintenance files on all location assets.
• Promptly reports employee, customer issues or public concerns to Location Manager.
• Develops and maintains positive work relationship with co-workers, customer, vendors, and government agencies.
• Displays work behaviors that are honest and ethical in pursuit of Austin Powder's business goals.
• Maintains all Location documentation in compliance with federal, state, local and Austin Powder Company guidelines.
• Complies with Austin Powder Company inventory management procedures.
• Maintains a safe and healthy work environment by complying with all federal, state, local regulations, and Austin Powder Company policies.

Education and Experience

Must have acquired, as a minimum, the following formal education.

• High school diploma or GED equivalent

Must have acquired, as a minimum, the following experience.

• 1-3 years general office experience.

Skills, Knowledge, and Abilities

• Accurate keying and filing skills.
• Ability to perform basic mathematical operations.
• Ability to use Microsoft Word and Excel software programs.
• Ability to speak effectively with employees and customers.
• Ability to write clearly and legibly.
• Ability to lift up to 25lbs
• Professional and courteous customer service telephone skills.
• Ability to work well alone as well as in a team environment.
• Must possess upon hire or acquire within 90 days of hire working knowledge of APC's business operating system. Maintains an up-to-date working knowledge of LINUS.

Reporting Relationships

• Reports directly to Location Manager.

Work Environment

• This role is based in a field office rather than a standard corporate office

Austin Powder is an Equal Opportunity and Affimative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.