Location Clerk

Austin Powder; Palmyra (VA); On-site; USD 34,000 - 42,000; Full time

Job summary

Austin Powder is seeking a Location Clerk to keep on-site office operations organized and efficient. You will handle clerical tasks, document control, and inter-team communication in a field-office setting.

The role supports vendor invoicing, mail handling, and inventory/document management while ensuring adherence to company policies and safety guidelines. A strong attention to detail is essential.

Qualifications

• Minimum high school diploma or GED.
• 1–3 years general office experience.
• Familiarity with Microsoft Word/Excel and data entry.

Responsibilities

• Prepare and file location documents and post orders in the system.
• Process and route vendor invoices to corporate office.
• Maintain location documentation and assist in daily office tasks.
• Answer phones, direct calls, and support inter-team communication.
• Assist in dispatching employees/vehicles to customer accounts.
• Ensure compliance with company guidelines and safety policies.

Skills

Accurate data entry

Basic math

MS Word

MS Excel

Effective communication

Written communication

Teamwork

Customer service

Lifting 25 lbs

Education

High school diploma or GED

Tools

LINUS system

APC system

Job description

Join the Family - Come work for an exciting company offering great benefits, challenging opportunities, and colleagues who feel more like family.

Job Summary

The Location Clerk plays a key role in keeping office operations organized and running smoothly. They handle administrative and clerical tasks directly on-site, ensuring accurate documentation and efficient communication between teams. May assist with document control, order entry, customer support and inventory management procedures.

Key Responsibilities and Duties

• Collects information to prepare location documents in the direction of Austin Powder policies and procedures.
• Types location documents and distributes as directed.
• Prepares vendor invoices for approval and insures invoices are forwarded to Cleveland Corporate office in a timely manner.
• Maintains and files all location documentation.
• Post orders into the computer system.
• Creates new vendor accounts as required.
• Creates and/or maintains LINUS system reports.
• Answers and directs phone calls courteously, and directs to the appropriate individual(s) in a timely manner.
• Date stamp and distributes daily incoming mail.
• Prepares and sends outgoing mail.
• Assists in the dispatch of employees and vehicles to customer accounts, as directed by management.
• Maintains inspection and maintenance files on all location assets.
• Promptly reports employee, customer issues or public concerns to Location Manager.
• Develops and maintains positive work relationship with co-workers, customer, vendors, and government agencies.
• Displays work behaviors that are honest and ethical in pursuit of Austin Powder’s business goals.
• Maintains all Location documentation in compliance with federal, state, local and Austin Powder Company guidelines.
• Complies with Austin Powder Company inventory management procedures.
• Maintains a safe and healthy work environment by complying with all federal, state, local regulations, and Austin Powder Company policies.

Education and Experience

Must have acquired, as a minimum, the following formal education.

High school diploma or GED equivalent

Must have acquired, as a minimum, the following experience.

• 1-3 years general office experience.

Skills, Knowledge, and Abilities

Accurate keying and filing skills. Ability to perform basic mathematical operations. Ability to use Microsoft Word and Excel software programs. Ability to speak effectively with employees and customers. Ability to write clearly and legibly. Ability to lift up to 25lbs Professional and courteous customer service telephone skills. Ability to work well alone as well as in a team environment.

Must possess upon hire or acquire within 90 days of hire working knowledge of APC’s business operating system. Maintains an up-to-date working knowledge of LINUS.

Reporting Relationships

Reports directly to Location Manager.

Work Environment

This role is based in a field office rather than a standard corporate office.

Austin Powder is an Equal Opportunity and Affiliation Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Austin Powder Story

SINCE 1833, IMPROVING THE WORLD WE LIVE IN. Austin Powder has been making explosives for over 190 years and we take great pride in improving the world we live in. In 1833, the Austin family created the company to produce black powder that would help break the rock, mine the minerals and build the canals and railroads to develop the frontier. Initially along the banks of the Cuyahoga River near Akron, Ohio, we grew as the country grew. Today, Austin Powder is a world leader in the industrial explosives industry with a passionate commitment towards safety, a relentless customer focus, a family culture work environment, and a demonstration of respect of towards all. As in our early years, our mission continues to be to improve the world we live in through the safe and responsible use of explosives. Our success has been based on our core values and this has proven to be universally true around the globe as the company has expanded to be one of the leading providers of industrial explosives and blasting services in the world.