Location Clerk

Austin Powder; Fork Union (VA); On-site; USD 21,000 - 28,000; Full time

Job summary

Austin Powder is seeking a Location Clerk to help keep field office operations organized and on track. The role involves clerical tasks, documentation, and communication with teams to ensure accuracy and efficiency.

You will support document control, order entry, customer support, and inventory procedures on-site, reporting to the Location Manager. Strong organizational skills and attention to detail are essential.

Qualifications

• High school diploma or GED is required.
• 1–3 years of general office experience preferred.
• Proven accuracy in data entry and filing.
• Proficient in Word and Excel; able to handle basic math.

Responsibilities

• Prepare location documents per company policy and distribute.
• Post orders into computer system and manage vendor accounts.
• Answer phones and direct calls to the right person promptly.
• Maintain and file location documentation and reports.
• Assist in dispatch and maintain location asset files.

Skills

Accurate keying and filing

Basic math

MS Word

MS Excel

Customer service

Phone etiquette

Written communication

Teamwork

LINUS knowledge

Education

High school diploma or GED

Tools

LINUS

APC system

Job description

Join the Family - Come work for an exciting company offering great benefits, challenging opportunities, and colleagues who feel more like family.

Job Summary

The Location Clerk plays a key role in keeping office operations organized and running smoothly. They handle administrative and clerical tasks directly on-site, ensuring accurate documentation and efficient communication between teams. May assist with document control, order entry, customer support and inventory management procedures.

Key Responsibilities and Duties

• Collects information to prepare location documents in the direction of Austin Powder policies and procedures.
• Types location documents and distributes as directed.
• Prepares vendor invoices for approval and insures invoices are forwarded to Cleveland Corporate office in a timely manner.
• Maintains and files all location documentation.
• Post orders into the computer system. Creates new vendor accounts as required. Creates and/or maintains LINUS system reports.
• Answers and directs phone calls courteously, and directs to the appropriate individual(s) in a timely manner.
• Date stamp and distributes daily incoming mail. Prepares and sends outgoing mail.
• Assists in the dispatch of employees and vehicles to customer accounts, as directed by management.
• Maintains inspection and maintenance files on all location assets.
• Promptly reports employee, customer issues or public concerns to Location Manager.
• Develops and maintains positive work relationship with co-workers, customer, vendors, and government agencies.
• Displays work behaviors that are honest and ethical in pursuit of Austin Powder's business goals.
• *Maintains all Location documentation in compliance with federal, state, local and Austin Powder Company guidelines.
• Complies with Austin Powder Company inventory management procedures.
• Maintains a safe and healthy work environment by complying with all federal, state, local regulations, and Austin Powder Company policies.

Education and Experience

Must have acquired, as a minimum, the following formal education.

• High school diploma or GED equivalent

Must have acquired, as a minimum, the following experience.

• *1-3 years general office experience.

Skills, Knowledge, and Abilities

• Accurate keying and filing skills.
• Ability to perform basic mathematical operations.
• Ability to use Microsoft Word and Excel software programs.
• Ability to speak effectively with employees and customers.
• Ability to write clearly and legibly.
• Ability to lift up to 25lbs
• Professional and courteous customer service telephone skills.
• Ability to work well alone as well as in a team environment.
• Must possess upon hire or acquire within 90 days of hire working knowledge of APC's business operating system. Maintains an up-to-date working knowledge of LINUS.

Reporting Relationships

• Reports directly to Location Manager.

Work Environment

• This role is based in a field office rather than a standard corporate office

Austin Powder is an Equal Opportunity and Affir... other direct textual content continues...

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.