Local Executive Assistant | Data-Driven, AI-Savvy Coordinator

Webgility; San Diego (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health, dental, vision, 401(k), PTO

Mileage and phone covered

Job summary

Webgility in San Diego seeks aLOCAL Operations partner to help scale with AI agents and the founder. You will orchestrate meetings, pull data insights, and keep finances clean while coordinating with customers, vendors, and our team across locations.

The role focuses on finishing the job and staying organized in a fast-paced environment. You are curious about AI, enjoy solving problems with numbers, and can communicate well on the phone and in person.

Qualifications

• Analytical and numbers-focused, comfortable in Excel or Sheets.
• Strong organizational skills and ability to close loops.
• Curious about AI tools and quick to pick them up.

Responsibilities

• Manage meetings and agents with agendas, notes, decisions and action items that get done.
• Answer questions with data: pull it, identify patterns, provide answers not just spreadsheets.
• Keep the money tidy: card spend, receipts, bills staged for approval, handed to finance.
• Be local: scheduling calls, errands, notary, pickups, lunches for visitors.

Skills

Analytical thinking

Strong organization

Communication

People skills

Curious about AI

Tools

Excel

Sheets

QuickBooks

Xero

Job description

Webgility in San Diego seeks aLOCAL Operations partner to help scale with AI agents and the founder. You will orchestrate meetings, pull data insights, and keep finances clean while coordinating with customers, vendors, and our team across locations.

The role focuses on finishing the job and staying organized in a fast-paced environment. You are curious about AI, enjoy solving problems with numbers, and can communicate well on the phone and in person.