Executive Assistant

Webgility; San Diego (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health, dental, vision, 401(k), PTO

Mileage and phone covered

Job summary

Webgility in San Diego seeks aLOCAL Operations partner to help scale with AI agents and the founder. You will orchestrate meetings, pull data insights, and keep finances clean while coordinating with customers, vendors, and our team across locations.

The role focuses on finishing the job and staying organized in a fast-paced environment. You are curious about AI, enjoy solving problems with numbers, and can communicate well on the phone and in person.

Qualifications

• Analytical and numbers-focused, comfortable in Excel or Sheets.
• Strong organizational skills and ability to close loops.
• Curious about AI tools and quick to pick them up.

Responsibilities

• Manage meetings and agents with agendas, notes, decisions and action items that get done.
• Answer questions with data: pull it, identify patterns, provide answers not just spreadsheets.
• Keep the money tidy: card spend, receipts, bills staged for approval, handed to finance.
• Be local: scheduling calls, errands, notary, pickups, lunches for visitors.

Skills

Analytical thinking

Strong organization

Communication

People skills

Curious about AI

Tools

Excel

Sheets

QuickBooks

Xero

Job description

Webgility automates accounting and operations for ecommerce companies. Our team is spread across the US and India. I'm in San Diego and need someone local to help me scale along with my AI agents. What I need is the human half: the person on the ground here who gets things over the finish line. Someone sharp with numbers and great with people. Help me be more organized and get more done here locally and virtually with customers, vendors and the team.

You need to be curious, analytical and relentless about closing loops. If you're interested in AI, podcasting, and social media, you can put your skills to work and learn with me.

If you are the friend everyone texts when they need something figured out, and you quietly enjoy that, keep reading.

The scope

• Manage meetings and agents. Agendas, notes, decisions and action items that actually get done alongside my AI agents.
• Answer questions with data. Pull it, find the pattern, bring me the answer rather than the spreadsheet.
• Keep the money tidy. Card spend, receipts, bills staged for approval, handed to finance clean every month.
• Be local. Scheduling that needs a phone call, errands, notary, pickups, visitors who need a lunch booked.

You

• Analytical: comfortable in Excel or Sheets, good with numbers, you like figuring out why.
• You close loops, and your organization is visible to other people.
• Curious about AI tools and quick to pick them up.
• Comfortable on the phone and in person with anyone.
• Discreet: this seat sees financial and personnel information.
• A car, a license, and you actually live here.

Nice to have: bookkeeping or AP (QuickBooks, Xero), events coordination, cameras and audio, time next to a founder.

Pay: $30 to $40 an hour (about $60K to $80K at full time), depending on experience. Full time includes health, dental, vision, 401(k), PTO and holidays. Mileage and phone are covered.

Webgility is an equal opportunity employer. Qualified applicants with arrest or conviction records will be considered in accordance with the California Fair Chance Act.