Loan Documentation Specialist

FVCbank; Fairfax (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

FVCbank is seeking a Loan Documentation Specialist to support the Lending staff and Loan Administration in day-to-day loan operations. The role focuses on preparing documents, coordinating settlements, and ensuring compliance through the closing and funding processes.

The ideal candidate has solid experience with loan documentation, attention to detail, and strong organization. This position supports commercial, real estate, and consumer loans within a banking environment.

Qualifications

• High School diploma or equivalent.
• Highly organized.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to multi-task.

Responsibilities

• Receive new loan approvals, renewals, modifications and/or extensions and review for completeness.
• Engage title companies and order lien searches; ensure documents comply with policy.
• Prepare loan documentation with LaserPro and deliver for review.
• Engage attorney as needed and coordinate draft documents with loan officer and underwriter.
• Prepare funding and booking forms after settlement and forward to funding and booking.
• Assist in documentation, closing, funding and booking of Lightning Lending Loans.
• Order checks for HELOCs when necessary.
• Upload/scan files to M-Files; update Loan Status Report daily.
• Manage post-closing ticklers and ensure post-closing requirements are met.

Skills

Highly organized

Proficient in Microsoft Office Suite

Excellent written and verbal communi­c

Ability to multi-task

Education

High School diploma or equivalent

Tools

LaserPro

Job description

FVCbank

Loan Documentation Specialist - Job Description

FVCbank

Loan Documentation Specialist - Job Description

Position Title:

Loan Documentation Specialist

Division/Department:

Loan Administration

Supervisor:

SVP – Loan Documentation and Administration

About Us:

Since opening our doors in 2007, FVCbank has incorporated a vision of creating a positive and empowering work environment for our employees. Our continuous efforts in supporting our employees to be successful is one of our most important responsibilities. We believe that in order to provide exceptional service to our customers and the community, our employees must be a priority. If you want to join a company that is dedicated to helping you be successful and grow in your career, then join us at FVCbank.

Job Summary

The primary role of the Loan Documentation Specialist position is to support the Lending staff and Loan Administration management in the day-to-day operations of the loan division. The Loan Documentation Specialist will complete all the necessary steps (as summarized below) to prepare a loan for settlement once a loan approval has been assigned by the SVP, Director of Loan Operations and Servicing or AVP, Loan Documentation Team Leader. Once settlement has occurred, the Loan Documentation Specialist will then forward the loan file for funding and booking.

Essential Job Functions

• Receive new loan approvals, renewals, modifications and/or extensions of commercial, real estate or consumer loans from the SVP, Director of Loan Operations and Servicing or AVP, Loan Documentation Team Leader. Review loan approval and electronic file for completeness and communicate with the loan officer on any missing documentation needed in order to proceed towards settlement (i.e. entity docs, insurance, etc.).
• Engage title companies and order the necessary lien searches depending on loan transaction type and approval requirements. The Loan Documentation Specialist will review the supporting documents for accuracy and confirm they abide by FVCbank’s Loan Policy.
• Prepare loan documentation internally using LaserPro. Once documents are completed, and all necessary items have been received and reviewed in order to proceed to settlement, the file should then be delivered to the loan officer and SVP, Director of Loan Operations and Servicing for review. All supporting documentation (i.e. title work, insurance, appraisal, etc.) must be in the file prior to said review. The Loan Documentation Specialist will prepare the closing instruction letter for the title company prior to settlement.
• In the event documents are to be attorney prepared, the Loan Documentation Specialist will be required to engage the attorney requested by the loan officer and work with all parties involved to collect necessary checklist items and proceed towards closing. This includes, among other things, confirming that draft documents are reviewed by both the loan officer and the underwriter.
• Once settlement has occurred, the Loan Documentation Specialist will prepare the funding & booking form and forward the loan workflow and file to funding and booking.
• Assist in the documentation, closing, funding and booking of Lightning Lending Loans.
• Order checks for HELOC’s, if necessary.
• Upload and/or scan files and documents to M-Files.
• Update Loan Status Report on a daily bases so Lending Team knows the status of all loans.
• Work post-closing ticklers and insure that all post-closing requirements are met in a timely manner.

Minimum Qualifications

• High School diploma or other specialized training
• Highly organized
• Proficient in Microsoft Office Suite
• Excellent written and verbal communication skills
• Ability to multi-task

Desired Skills

• Minimum of 3 years of loan documentation experience, with an emphasis on commercial transactions
• Professional and effective interpersonal skills
• Prior banking experience
• Notary preferred

Disclaimer

The position for which you are applying is one that would have access to cash, financial instruments, financial transactions, or confidential customer financial information. The Bank has determined that personal financial responsibility is substantially related to preventing misuse or misappropriation of financial instruments or information which is an essential function of the position for which you are applying. A consumer report (including a credit report) and additional background reports are requested of all applicants on that basis.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We are an affirmative Action/EEO Employer. We do not discriminate on the basis of race, color, religion, national origin, physical or mental disability, protected veteran status, sex, gender identity, sexual orientation or any other characteristic protected by federal, state or local law.