Loan Documentation Specialist

First Northern Bank; Sacramento (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Profit-sharing

Discounted stock purchase program

Generous time off

Growth opportunities

Job summary

First Northern Bank is seeking a Loan Documentation Specialist to prepare and process loan documents, ensuring compliance with internal policies and regulatory requirements, and support collateral perfection.

You will partner with lending teams to coordinate pre-closing and closing activities, manage signatures, document execution, and communication with internal partners and external counsel.

Experience with LaserPro and knowledge of lien perfection, title and escrow processes preferred.

Qualifications

• 2+ years of experience in loan documentation or lending environments.
• 1+ year within the financial services industry.
• Strong understanding of loan documentation types and regulatory requirements.
• Ability to review legal and financial documents accurately.
• Working knowledge of LaserPro and collateral verification.

Responsibilities

• Prepare standard loan documentation using designated systems in accordance with approved loan terms.
• Review credit approvals and support documentation for accuracy and due diligence.
• Coordinate loan closings, manage signature collection and document execution.
• Order and track third-party reports (flood certifications, title, insurance, entity docs).
• Ensure compliance with internal policies and regulatory requirements.
• Respond to lenders' inquiries and clear outstanding conditions.
• Support post-closing exception resolution and document tracking for audit readiness.
• Maintain and index loan files; research/document issues as needed.
• Identify and escalate potential documentation risks, including lien perfection.

Skills

Credit analysis

Regulatory compliance

Document review

Tools

LaserPro

Job description

This role focuses on the preparation and processing of loan documents, ensuring compliance with internal policies and regulatory requirements, and supporting collateral perfection. The position partners closely with lending teams to coordinate pre-closing and closing activities, ensuring accurate and timely execution of loan transactions.

Responsibilities Include

• Prepare standard loan documentation using designated systems (e.g., LaserPro) in accordance with approved loan terms
• Review credit approvals and support documentation to verify accuracy, completeness, and due diligence requirements (e.g., ticklers, insurance)
• Coordinate loan closings by managing signature collection, document execution, and communication with internal partners and external counsel
• Order and track required third-party reports and documentation, including flood certifications, title reports, insurance, and entity documents
• Ensure loan documentation complies with internal policies and regulatory requirements, including verification of signatures, dates, and required disclosures
• Provide support to lenders by responding to inquiries and assisting in clearing outstanding conditions and documentation items
• Support resolution of post-closing exceptions, including tracking and follow-up
• Ensure proper filing, indexing, and maintenance of loan files for audit readiness and completeness
• Research and resolve documentation issues, including gathering missing or incomplete information
• Identify and escalat**e** potential documentation risks, including lien perfection and title concerns

Qualifications

• Minimum of 2 years of experience in loan documentation, mortgage, or consumer lending environments, including at least 1 year within the financial services industry
• Demonstrated strong understanding of loan documentation types and structures, regulatory and compliance requirements, and lending processes across commercial, mortgage, and consumer products, with the ability to accurately review legal and financial documents
• Working knowledge of document preparation systems (e.g., LaserPro), collateral verification and lien perfection, basic credit analysis principles, and title and escrow processes is preferred

Why You Should Apply

• Full-time position with excellent compensation and benefits package
• Generous time off programs
• Profit-sharing
• Discounted stock purchase program
• Excellent growth and development opportunities
• And much more!

The purpose of this job description is to provide a summary of duties related to the position. It is not intended to be all-inclusive. The employee will perform other reasonable business duties as assigned by supervisor or other management.

First Northern Bank does not discriminate based on race, color, religions, sex, gender identity, age, national origin, marital status, pregnancy, disability, or any other protected status.

The duties outlined in this description are subject to modification or change by the organization, at any time, with or without notice.