Loan Documentation & Closings Coordinator

First State Bank and Trust; Carthage (TX); On-site; USD 38,000 - 58,000; Full time

Job summary

First State Bank and Trust seeks a detail-oriented Loan Administrative Assistant to support our lending team. You will prepare loan documentation, coordinate closings, and maintain files while ensuring compliance with bank policies and regulations.

The role requires strong organizational skills and customer service focus. You will work closely with loan officers, customers, and third parties, handling confidential information and using loan processing systems to keep files complete and accurate.

Qualifications

• High school diploma or equivalent required.
• Banking or financial services experience preferred.
• Office administrative experience desirable.
• Proficiency with Microsoft Office applications.
• Ability to learn bank core processing and loan systems.

Responsibilities

• Assist loan officers throughout the consumer and commercial loan process from application through closing.
• Prepare and review loan files to ensure documentation is complete and accurate.
• Coordinate loan closings with customers.
• Book and maintain loan files, clear documentation exceptions, and assist with loan renewals and modifications.
• Obtain updated financial statements, tax returns, insurance, and collateral documentation for annual loan reviews.
• Serve as a primary contact for customers regarding loan documentation and status.
• Prepare administrative documents for the lending department.
• Maintain confidentiality while complying with Bank policy and applicable lending regulations, including BSA/AML and Fair Lending requirements.
• Provide general administrative support to the lending team and assist with special projects as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Microsoft Office

Banking systems

Customer service

Education

High school diploma

Tools

Loan processing software

Job description

First State Bank and Trust seeks a detail-oriented Loan Administrative Assistant to support our lending team. You will prepare loan documentation, coordinate closings, and maintain files while ensuring compliance with bank policies and regulations.

The role requires strong organizational skills and customer service focus. You will work closely with loan officers, customers, and third parties, handling confidential information and using loan processing systems to keep files complete and accurate.