Loan Documentation & Closings Specialist

First State Bank & Trust Company; Carthage (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

First State Bank & Trust Company is seeking a detail-oriented Consumer & Commercial Loan Administrative Assistant to support the lending team by preparing loan documentation, coordinating closings, maintaining loan files, and delivering excellent customer service.

This role works closely with loan officers, customers, and third parties to ensure loans are processed accurately, efficiently, and in compliance with bank policy and regulatory requirements.

Qualifications

• High school diploma or equivalent required.
• Banking or financial services experience preferred.
• Office administrative experience is highly desirable.

Responsibilities

• Assist loan officers throughout consumer and commercial loan process from application through closing.
• Prepare and review loan files to ensure documentation is complete and accurate.
• Coordinate loan closings with customers.
• Book and maintain loan files, clear documentation exceptions, and assist with loan renewals and modifications.
• Obtain updated financial statements, tax returns, insurance, and collateral documentation for annual loan reviews.
• Serve as a primary contact for customers regarding loan documentation and status.
• Prepare administrative documents for the lending department.
• Maintain confidentiality while complying with Bank policy and applicable lending regulations, including BSA/AML and Fair Lending requirements.
• Provide general administrative support to the lending team and assist with special projects as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Microsoft Office

Loan systems

Customer service

Education

High school diploma or equivalent

Tools

Core banking software

Loan processing systems

Job description

First State Bank & Trust Company is seeking a detail-oriented Consumer & Commercial Loan Administrative Assistant to support the lending team by preparing loan documentation, coordinating closings, maintaining loan files, and delivering excellent customer service.

This role works closely with loan officers, customers, and third parties to ensure loans are processed accurately, efficiently, and in compliance with bank policy and regulatory requirements.