Load Planner/Tracker

Ultimate Staffing; Coppell (TX); On-site; USD 55,000 - 80,000; Full time

Job summary

Ultimate Staffing is seeking a Transportation Planning professional to optimize daily load planning on TMS/WMS and coordinate transportation services for maximum efficiency. You will use independent judgment to assign loads to trucks, plan routes, and communicate changes to leadership to keep operations productive.

This role requires English fluency with Spanish bilingual preferred, strong problem‑solving skills, and the ability to work under pressure.

Qualifications

• Proficient in Microsoft Office including Excel, Outlook and Word.
• Knowledge of the transportation industry preferred.
• Ability to communicate effectively with different departments.
• Ability to transfer knowledge and train others.
• Ability to solve problems and work under pressure.
• Detail oriented with strong keyboard skills.
• Fluent in English; Spanish bilingual preferred.
• Fresh graduate or load planning/supply chain experience acceptable.

Responsibilities

• Load optimization daily on Transportation Management System and Warehouse Management System.
• Plan and coordinate transportation services to maximize efficiency and productivity.
• Use independent judgment to plan loads, assign to trucks, and adjust loads as needed.
• Ensure DOT regulations and safety compliance are met in planning loads.
• Dispatch planned loads and own loads for the assigned area.
• Coordinate with designated teams to manage trailer pools and network needs.
• Communicate late pickups, deliveries, and load changes to relevant departments.
• Communicate professionally with internal and external customers.

Skills

English fluency

Spanish (bilingual preferred)

Effective communication

Problem solving under pressure

Detail oriented

Train others

Tools

Microsoft Office (Excel, Outlook, Word)

Job description

• Load optimization daily on Transportation Management System and Warehouse Management System.
• Manage the overall planning and coordination of transportation services for the company, using his/her judgment and discretion so as to maximize the efficiency and productivity of the operation.
• Utilize independent judgement and discretion and network balance capacity tools to determine location of trucks and available customer loads; to tailor planning to meet area needs, including loads taken, routes utilized and possible changes or cancellation of load assignments; to understand daily capacity needs/opportunities and proactively communicate to appropriate leadership to maximize efficiency.
• Know and understand the intricacies of operational market assigned; plan for acceptance of loads. Utilize independent judgement and network decision support tool to plan for acceptance of loads; to assign loads to trucks; to ensure customers' service requirements are met.
• Responsible for the successful dispatch of planned loads and subsequent ownership of loads for assigned area.
• Coordinate and work closely with designated department teams to manage and maintain customer trailer pools. Collaborate with other planning center teams to coordinate network needs/opportunities, and create and execute agreed upon strategic plans.
• Make decisions and communicate late pickups and/or deliveries, as well as any other load changes, cancellations or reassignments to appropriate department personnel.
• Use independent judgement and discretion to comply with all Department of Transportation (DOT) Regulations & Safety Compliance guidelines; to validate driver hours of service to safely and legally facilitate the planning of loads.
• Communicate professionally, effectively, and timely with both internal and external customers/contacts.
• Maintain a positive work atmosphere by acting and communicating in a manner which facilitates the overall efficiency and success of business operations in order to meet company demands and expectations.
• Perform additional managerial and business operations duties as assigned.

Skills and Requirements:

• Basic skill: Microsoft office (Excel, Outlook, Word, etc)
• Knowledge of the transportation industry preferred
• Ability to communicate well and effectively with different departments
• Ability to transfer knowledge and train others
• Ability to solve problems and ability to work in high pressure situations, using independent judgement and discretion
• Detail oriented and computer based keyboard skills
• Language: speak and write in English fluently. Bilingual: preferred Spanish.
• Experience: none load planning & supply chain experience is acceptable. Fresh graduate preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.