Technical Production Coordinator

ProductionHUB; San Francisco (CA); On-site; USD 34,000 - 55,000; Part time

Job summary

TRADEMARK is seeking an experienced Technical Production Coordinator to support Technical Directors across corporate, experiential, and broadcast-style live events on an hourly contract basis. You will handle day-to-day coordination, notes, budgets, and vendor communications to keep programs moving and aligned with timelines.

Your role includes coordinating schedules, tracking costs, and maintaining organized project files while collaborating with producers, vendors, and crew.

Qualifications

• 3+ years of experience in production coordination, live events, experiential events, broadcast production, AV, or a related environment.
• Working knowledge of live event production and basic technical/AV terminology, workflows, equipment, and departments.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Proficiency with Google Workspace and Microsoft Excel.

Responsibilities

• Provide day-to-day production coordination and administrative support across technical workstreams, events, and programs.
• Attend internal, client, and vendor production meetings; capture notes, decisions, action items, and follow-ups.
• Maintain action-item trackers and proactively follow up with internal teams, vendors, and crew to keep deliverables moving.
• Serve as a day-to-day point of contact for technical vendors, ensuring relevant information, updates, and changes are communicated clearly.
• Assist with developing, distributing, and tracking RFPs and vendor responses.
• Coordinate equipment and gear updates with technical vendors and maintain current information across project documents.
• Manage and maintain production, technical, and rehearsal schedules, ensuring changes are reflected across teams and documents.
• Track crew counts, schedules, and requirements and coordinate outreach with department and crew leads.
• Assist with technical vendor and crew logistics as needed.
• Track technical production budgets against actual costs, maintain current financial information, and flag discrepancies or changes for review.
• Maintain organized shared drives, folder structures, and project documentation so teams can easily access current information.
• Maintain linked Google Sheets and other working documents, ensuring information remains accurate and consistent across project files.
• Coordinate information and deliverables across Technical Directors, Production teams, vendors, and other internal partners.
• Proactively identify missing information, upcoming deadlines, and potential issues and help drive follow-up and resolution.
• Support onsite technical production coordination for select events as needed.
• Take on additional technical production coordination responsibilities as project needs and workload evolve.

Skills

Production coordination

Live events coordination

Organizational skills

Attention to detail

Vendor coordination

Communication skills

Google Workspace

Tools

Google Workspace

Google Sheets

Google Docs

Google Drive

Microsoft Excel

Job description

Technical Production Coordinator (contract | part-time)

Who We Are

At TRADEMARK, we transform bold ideas into jaw-dropping experiences. As a global corporate event production agency, we collaborate with leading brands across technology, entertainment, and beyond to design events that captivate and inspire. From large-scale conferences to intimate brand activations, we deliver the extraordinary.

With over 25 years of experience, TRADEMARK has partnered with industry leaders such as Adobe, Slack, Pfizer, Clay, and Lucasfilm to engage the most discerning audiences. We balance big-picture strategy with flawless execution, drawing on insider expertise from the brands we serve and a deep understanding of what excellence looks like in the real world.

TRADEMARK upholds sustainability, diversity, equity, and inclusion across all regions where we operate, ensuring our solutions are mindful of social impact at every stage of the process.

The Role

TRADEMARK is seeking experienced, highly organized Technical Production Coordinators to support our Technical Directors across corporate, experiential, and broadcast-style live events on an hourly contract basis.

Our Technical Production Coordinators provide day-to-day production coordination and administrative support across projects and programs, helping keep technical workstreams organized, vendors informed, schedules current, budgets tracked, and important details moving forward. By owning many of the coordination needs surrounding technical production, you will create greater bandwidth for our Technical Directors to focus on technical strategy, client relationships, problem-solving, and onsite execution.

You will work closely with Technical Directors, Producers, Production Managers, technical vendors, and crew leads throughout the event lifecycle. This role is ideal for someone who understands live event production, is highly organized, and enjoys keeping details, people, and information connected behind the scenes.

This is an hourly contract role, with the duration, weekly hours, and schedule varying based on project and production needs. Some engagements may begin with part-time hours and scale as programs move closer to execution, while others may require more consistent or full-time support during active production periods. Onsite support and travel may also be required for select programs.

What You’ll Do

• Provide day-to-day production coordination and administrative support across technical workstreams, events, and programs
• Attend internal, client, and vendor production meetings; capture notes, decisions, action items, and follow-ups
• Maintain action-item trackers and proactively follow up with internal teams, vendors, and crew to keep deliverables moving
• Serve as a day-to-day point of contact for technical vendors, ensuring relevant information, updates, and changes are communicated clearly
• Assist with developing, distributing, and tracking RFPs and vendor responses
• Coordinate equipment and gear updates with technical vendors and maintain current information across project documents
• Manage and maintain production, technical, and rehearsal schedules, ensuring changes are reflected across teams and documents
• Track crew counts, schedules, and requirements and coordinate outreach with department and crew leads
• Assist with technical vendor and crew logistics as needed
• Track technical production budgets against actual costs, maintain current financial information, and flag discrepancies or changes for review
• Maintain organized shared drives, folder structures, and project documentation so teams can easily access current information
• Maintain linked Google Sheets and other working documents, ensuring information remains accurate and consistent across project files
• Coordinate information and deliverables across Technical Directors, Production teams, vendors, and other internal partners
• Proactively identify missing information, upcoming deadlines, and potential issues and help drive follow-up and resolution
• Support onsite technical production coordination for select events as needed
• Take on additional technical production coordination responsibilities as project needs and workload evolve

What You Bring

• 3+ years of experience in production coordination, technical production, live events, experiential events, broadcast production, AV, or a related environment
• Working knowledge of live event production and basic technical/AV terminology, workflows, equipment, and departments
• Exceptional organizational skills with strong attention to detail and follow-through
• Ability to manage multiple projects, priorities, deadlines, and changing details simultaneously
• Experience coordinating with production vendors, technical partners, and event crews
• Comfortable managing production and rehearsal schedules, crew information, equipment details, and other project logistics
• Experience working with budgets, estimates, purchase information, and/or financial tracking
• Strong proficiency with Google Workspace, particularly Google Sheets, Docs, and Drive
• Proficiency with Microsoft Excel
• Clear, professional written and verbal communication skills
• Ability to capture detailed meeting notes, identify action items, and translate conversations into clear follow-up
• Proactive approach with the ability to recognize when information is missing, something hasn't been updated, or a deadline is approaching and take action
• Comfortable working in a fast-paced environment where priorities and project needs can shift quickly
• Collaborative mindset and the ability to work effectively with Technical Directors, Producers, Production Managers, vendors, crew, and clients
• Basic Vectorworks literacy is a plus, but not required; ideally comfortable opening drawings, pulling dimensions, and exporting or sharing files with vendors
• Willingness to learn and continue building technical production knowledge

Success in This Role

Success in This role means bringing organization, consistency, and strong follow-through to technical production while creating greater bandwidth for our Technical Directors to focus on higher-level technical and client needs.

• Keep technical production workstreams organized, current, and moving forward
• Ensure action items, schedules, crew information, vendor updates, and project documentation are consistently maintained
• Create clear and reliable communication across Technical Directors, Production teams, vendors, and crew
• Maintain accurate budget tracking and flag changes or discrepancies early
• Ensure technical vendors and crew have the information they need when they need it
• Anticipate follow-ups, missing information, and upcoming deadlines rather than waiting to be asked
• Maintain organized and reliable project files that serve as a clear source of truth for the team
• Adapt your support based on changing project demands and production schedules
• Build strong working relationships with internal teams, vendors, and technical partners
• Create meaningful bandwidth for Technical Directors to focus on technical strategy, client needs, problem-solving, and successful execution

Equal Opportunity Employer

TRADEMARK is proud to be a minority-owned, woman-owned company and an equal opportunity employer committed to building a diverse and inclusive workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and gender expression), national origin, citizenship status, age, disability, veteran status, or any other status protected under applicable federal, state, or local law.

We are committed to maintaining a workplace free from discrimination and harassment. This policy applies to all aspects of employment, including recruiting, hiring, placement, promotion, compensation, training, and advancement.