Litigation Support Specialist (Office Specialist 1) - Eugene Child Advocacy and Protection Division

LaneHelp; Eugene (OR); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Hybrid schedule

Excellent benefits

Pension plan

SEIU representation

Paid holidays

Job summary

The Oregon Department of Justice, Child Advocacy and Protection Division (CAPD) in the Eugene Legal office is seeking to hire a seasoned Litigation Support Specialist. This role supports attorneys with daily litigation tasks in a fast-paced environment and may offer a hybrid schedule after onboarding.

You will handle discovery, court reports, and case management with attention to detail, supporting critical child advocacy work.

Qualifications

• General clerical experience including keyboarding or document generation.
• An equivalent combination of experience and college coursework or training in a general office occupation.
• Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned within 6 months of appointment.
• Have and maintain a valid driver’s license.

Responsibilities

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
• Review docket reports and calendar related hearings.
• Open, close, and maintain physical and electronic filing systems.
• Contact clients, agency staff, other agencies, or the public to obtain necessary case information.
• Read, sort, and distribute incoming mail.
• Create, format, and proofread documents.
• Respond to requests for general information and provide explanations to visitors and clients.
• Maintain state cars.
• Order, distribute, and maintain inventory office supplies.

Skills

Keyboarding

Data entry

Oral and written communication

Confidentiality

Ability to work under pressure

Not upset by graphic material

Education

General office coursework or training

Notary Public in Oregon or able to obtain within 6 months

Tools

Microsoft Office Suite

Job description

Agency:

Department of Justice

Salary Range:

$3,515 - $4,312

Position Type:

Employee

Position Title:

Litigation Support Specialist (Office Specialist 1) - Eugene Child Advocacy and Protection Division

Job Description:

This work matters!

The Oregon Department of Justice, Child Advocacy and Protection Division (CAPD) in the Eugene Legal office is seeking to hire a seasoned Litigation Support Specialist. Support Specialists with an eye for detail and thrive in a fast-paced environment will excel as part of our team whose mission is to protect abused, neglected, and abandoned children. This position offers an opportunity to request a hybrid work schedule upon the successful completion of onboarding and training. Approval of a hybrid schedule, with up to one (1) remote day, is dependent on the agency’s business and operational needs, as well as those of the agency’s customers and work team.

If selected to join us, you will be a key member of a team tasked with supporting the work of division Assistant Attorneys General who provide daily litigation support and legal services for the Oregon Department of Human Services Child Welfare. Your contributions will make a difference in the lives of one of Oregon’s most valuable resources, our children.

What You Will Do (in part)

You’ll be entrusted to:

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
• Review docket reports and calendar related hearings.
• Open, close, and maintain physical and electronic filing systems.
• Contact clients, agency staff, other agencies, or the members of the public (in person, writing, or by phone) to obtain necessary case information.
• Read, sort, and distribute incoming mail.
• Create, format, and proofread documents.
• Respond to requests for general information and provide explanations to visitors and clients.
• Maintain state cars.
• Order, distribute, and maintain inventory office supplies.

Required Experience, Skills, Training

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

• An equivalent combination of experience and college coursework or training in a general office occupation.

AND

• Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.

• Have and maintain a valid driver’s license.

Desired Skills, Experiences, and Attributes

• Demonstrated ability maintaining a professional and friendly composure in an environment with frequent interruptions.
• Experience organizing and prioritizing work duties.
• Experience performing data entry assignments efficiently and accurately.
• Proficient in the use of computers, including Microsoft Office Suite and the ability to learn and effectively utilize specialized software applications.
• Demonstrated effective oral and written communication skills.
• Demonstrated ability to work under pressure with strict deadlines.
• Experience maintaining confidentiality with sensitive case information.
• Ability to work with graphic and potentially upsetting material.

Preferred Skills

Preference will be given to candidates with the following skills, knowledge, and experience.

• Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).
• Experience working with and supporting attorneys and other legal professionals or in public service.

What’s In It For You

• Exposure to a variety of operational areas within the Child Advocacy and Protection Division (for those interested in future advancement opportunity).
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

For more information about our benefits, you can learn here.

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

Oregon Department of Justice

1162 Court St NE

Salem, OR 97301

[e-mail]

Phone: [phone]

Fax: [phone]