Litigation Support Specialist (Office Specialist 1) - Eugene Child Advocacy and Protection Division

State of Oregon; Eugene (OR); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Excellent medical, dental, and vision

Pension and retirement programs

Vacation, sick leave, 11 paid holidays

Job summary

The Oregon Department of Justice, Child Advocacy and Protection Division in the Eugene Legal office is seeking a seasoned Litigation Support Specialist to support the team handling sensitive cases involving abused, neglected, and abandoned children.

This full-time position offers a potential hybrid work schedule after onboarding, with up to one remote day, depending on agency needs. Responsibilities include document management, calendar review, filing, client contact, and inventory control.

Qualifications

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR an equivalent combination of experience and college coursework or training in a general office occupation.
• AND currently commissioned as a Notary Public in Oregon OR able to become commissioned in Oregon within 6 months of appointment.
• Have and maintain a valid driver’s license.

Responsibilities

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
• Review docket reports and calendar related hearings.
• Open, close, and maintain physical and electronic filing systems.
• Contact clients, agency staff, other agencies, or the public to obtain necessary case information.
• Read, sort, and distribute incoming mail.
• Create, format, and proofread documents.
• Respond to requests for general information and provide explanations to visitors and clients.
• Maintain state cars.
• Order, distribute, and maintain inventory office supplies.

Skills

General clerical experience

Oral and written communication

Ability to work under pressure

Education

Notary Public commission

Tools

Microsoft Office Suite

Specialized software applications

Job description

This work matters! The Oregon Department of Justice, Child Advocacy and Protection Division (CAPD) in the Eugene Legal office is seeking to hire a seasoned Litigation Support Specialist. Support Specialists with an eye for detail and thrive in a fast‑paced environment will excel as part of our team whose mission is to protect abused, neglected, and abandoned children.

This position offers an opportunity to request a hybrid work schedule upon the successful completion of onboarding and training. Approval of a hybrid schedule, with up to one (1) remote day, is dependent on the agency’s business and operational needs, as well as those of the agency’s customers and work team.

Position Type: Employee Position

Salary Range: $3,515 - $4,312

Location: Oregon Department of Justice 1162 Court St NE Salem, OR 97301

What You Will Do (in part)

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
• Review docket reports and calendar related hearings.
• Open, close, and maintain physical and electronic filing systems.
• Contact clients, agency staff, other agencies, or the members of the public (in person, writing, or by phone) to obtain necessary case information.
• Read, sort, and distribute incoming mail.
• Create, format, and proofread documents.
• Respond to requests for general information and provide explanations to visitors and clients.
• Maintain state cars.
• Order, distribute, and maintain inventory office supplies.

Required Experience, Skills, Training

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR an equivalent combination of experience and college coursework or training in a general office occupation.
• AND Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.
• Have and maintain a valid driver’s license.

Desired Skills, Experiences, and Attributes

• Demonstrated ability maintaining a professional and friendly composure in an environment with frequent interruptions.
• Experience organizing and prioritizing work duties.
• Experience performing data entry assignments efficiently and accurately.
• Proficient in the use of computers, including Microsoft Office Suite and the ability to learn and effectively utilize specialized software applications.
• Demonstrated effective oral and written communication skills.
• Demonstrated ability to work under pressure with strict deadlines.
• Experience maintaining confidentiality with sensitive case information.
• Ability to work with graphic and potentially upsetting material.

Preferred Skills

• Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).
• Experience working with and supporting attorneys and other legal professionals or in public service.

What’s In It For You

• Exposure to a variety of operational areas within the Child Advocacy and Protection Division (for those interested in future advancement opportunity).
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between.

Oregon flies with her own wings.

Oregon Department of Justice 1162 Court St NE Salem, OR 97301

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