Litigation Support & Legal Operations Specialist

Kimley-Horn; Walnut Creek (CA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Generous time off

Job summary

Kimley-Horn is seeking a Legal Specialist to join the corporate Legal team in Walnut Creek, CA. This role supports the Legal team by handling subpoenas, production requests, discovery responses, and notices, while maintaining calendars and legal databases.

You will also assist Marketing teams with legal questions on proposals and support general administrative tasks to keep the legal function efficient. This position requires strong organization and communication skills.

Qualifications

• Capable of managing and balancing multiple tasks/priorities with a sense of urgency.
• Ability to respond quickly and efficiently to requests for assistance.
• Ability to work independently in a fast-paced environment.
• Highly organized and detail-oriented.
• Ability to learn new tasks and/or software programs quickly.
• Strong interpersonal skills.
• Excellent written and oral communication skills.
• Positive and client-oriented.
• Ability to effectively partner with team members across the firm.

Responsibilities

• Support in-house attorneys.
• Monitor and update claims management systems.
• Manage litigation processes.
• Process and respond to subpoenas.
• Assist with document production and coordination of written discovery responses.
• Coordinate depositions.
• Calendar deadlines and updates.
• Schedule calls related to claims or other legal matters.
• Issue and place Litigation Holds.
• Draft correspondence, releases, notices, and other legal documents.
• Process settlements.
• Communicate with clients, outside counsel and internal company departments.
• Provide general administrative support and scheduling tasks.
• Respond to legal marketing questions.
• Assist in developing team guidelines for use with outside counsel.

Skills

Multitasking

Independent work

Attention to detail

Communication

Interpersonal skills

Client-oriented

Tools

Microsoft Office

Word

Excel

Teams

Legal Tracker

Job description

Kimley-Horn is seeking a Legal Specialist to join the corporate Legal team in Walnut Creek, CA. This role supports the Legal team by handling subpoenas, production requests, discovery responses, and notices, while maintaining calendars and legal databases.

You will also assist Marketing teams with legal questions on proposals and support general administrative tasks to keep the legal function efficient. This position requires strong organization and communication skills.