Litigation Secretary (Law Firm Experience Required)

Maytav Bus Co; Los Angeles (CA); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

Health Benefits

Retirement Options

Paid Sick Leave

PTO

Other benefits available

Job summary

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client in Century City, CA. The role focuses on calendar management, document preparation, and court filings.

The candidate will support attorneys, coordinate depositions, and maintain case files using iManage and Intapp. Hybrid schedule and competitive salary are offered with full-time employment.

Qualifications

• 5+ years of experience supporting attorneys.
• Experience with California court rules and filings.
• Bachelor's degree preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple attorneys and deadlines.

Responsibilities

• Manage attorneys' schedules, travel, teleconferences, and hearing calendars.
• Draft, format, and proofread legal documents.
• File in state, federal, and appellate courts using eFiling systems.
• Assist with discovery and prepare discovery shells.
• Maintain case files in iManage and enter time in Intapp.
• Prepare trial materials and coordinate depositions and meetings.
• Coordinate logistics for depositions, mediations, and hearings.
• Communicate with clients, court personnel, and vendors.
• Process expense reports and reimbursements using Emburse.

Skills

Calendar management

Organizational skills

Communication skills

Attention to detail

Collaboration

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

One Legal

PACER/ECF

Truefiling

iManage

Intapp

Job description

Position: Litigation Secretary

Location: Century City, CA (Hybrid 3 days onsite/week)

Pay: $100,000 to $115,000 annually

Experience: 5+ years of experience supporting attorneys.

Education: Bachelor's degree preferred.

Type: Full-time; Direct Hire

Schedule: Monday - Friday,9:00am to 5:30pm

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client!

Job Description:

1. Manage attorneys' daily schedules (calendar management, travel arrangements, scheduling teleconferences and depositions, monitoring and registering for court appearance hearings, pleadings/discovery deadlines and requirements) with knowledge of California rules of court and local rules.
2. Draft, format, and proofread legal documents (letters, memoranda, briefs, pleadings, discovery, agreements, contracts, other legal materials).
3. File documents in California state, federal, and appellate courts using eFiling systems (One Legal, PACER/ECF, Truefiling), ensuring compliance with filing deadlines/requirements.
4. Assist with discovery processes, including drafting discovery shells and transmitting document productions.
5. Maintain, organize, and update case files on a consistent basis (iManage); enter attorney time entries (Intapp).
6. Prepare trial and arbitration materials, including binders, exhibits, witness files, and other supporting documents.
7. Coordinate logistics for depositions, mediations, arbitrations, hearings, and client meetings, including scheduling court reporters, videographers, and conferencing services.
8. Communicate with all stakeholders (clients, court personnel, opposing counsel, vendors).
9. Provide administrative support and process expense reports, reimbursements, and check requests in a timely/accurate manner (Emburse).

Position Requirements:

1. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), including complex calendar management.
2. Strong technical aptitude, including experience with document management systems, attorney time entry software, and online research tools.
3. Exceptional organizational skills and attention to detail.
4. Strong time management skills with the ability to prioritize and manage multiple tasks across multiple attorneys.
5. Demonstrated ability to collaborate across functional areas to meet deadlines/resolve issues.
6. Strong interpersonal and communication skills, with the ability to interact professionally.
7. Strong knowledge of California Rules of Court, Code of Civil Procedure, and local court rules.

Benefits:

1. Health Benefits
2. Retirement Options
3. Paid Sick Leave and PTO
4. Other benefits available

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affi?

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