Litigation Secretary (Hybrid) – E-Filing & Calendar Pro

Fisher Phillips; San Diego (CA); Hybrid; USD 60,614 - 81,278; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips in San Diego is seeking an experienced Litigation Secretary to support our attorneys, format and file briefs, and manage calendars. The position requires five years of legal secretarial experience and proficiency with e-filing and court procedures.

We offer a competitive hourly rate, comprehensive benefits, and a collaborative, professional work environment. The role emphasizes accuracy, reliability, and excellent client service in a hybrid work setting.

Qualifications

• Minimum of a high school diploma required (College degree preferred).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department.

Responsibilities

• Format briefs, pleadings, correspondence and other legal documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Schedule court reporters and/or videographers as needed for depositions, court hearings, etc.
• Schedule hearing dates with court clerks as needed.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enters, reviews and revises timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Prepare attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.

Skills

Legal terminology

Five years experience

Attention to detail

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

MS Office

Job description

Fisher Phillips in San Diego is seeking an experienced Litigation Secretary to support our attorneys, format and file briefs, and manage calendars. The position requires five years of legal secretarial experience and proficiency with e-filing and court procedures.

We offer a competitive hourly rate, comprehensive benefits, and a collaborative, professional work environment. The role emphasizes accuracy, reliability, and excellent client service in a hybrid work setting.