Litigation Legal Secretary

Fagen Friedman & Fulfrost LLP; Guasti (CA); On-site; USD 52,000 - 69,000; Full time

Benefits offered by this job

Health insurance

401(k) with profit-sharing

Job summary

F3 Law, based in California, seeks a Litigation Legal Secretary to provide legal and administrative support to multiple attorneys, requiring independence, confidentiality, and professionalism. Strong organizational and time-management skills are essential to succeed in a fast-paced environment.

The role involves document production, e-filing in state and federal courts, drafting and proofreading correspondence, client communications, and complex calendar/travel management to ensure timely matter

Qualifications

• High school diploma or GED; associates/bachelor's degree preferred.
• Proficiency with Microsoft Office, DMS, and PDF tools.
• 2–5 years of experience as a litigation secretary.

Responsibilities

• Document production and file management.
• Extensive e-filing in administrative, state, and federal courts.
• Draft, proofread, and edit correspondence.
• Client interaction/communication with clients, courts, and attorneys.
• Knowledge of court rules and civil procedures in state and federal jurisdictions.
• Legal calendaring via Juralaw and other electronic court rule programs.
• Management of multiple calendars, appointments, and travel arrangements.
• Preparation of travel and expense reimbursements.
• Managing competing priorities and adhering to strict deadlines in a fast-paced environment.
• Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management.
• Quick to learn new tools and platforms, and able to think independently and adapt in a fast-paced legal environment.
• Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach to problem-solving.
• Strong formatting skills with a high level of accuracy.

Education

High school diploma or GED; Associates/ Bachelor's degree preferred

Tools

Microsoft Office Suite

Coyote timekeeping

DMS (iManage) or similar

Adobe Acrobat

Job description

At F3 Law, we believe that a culture of inclusion and belonging, one of embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciated. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team.

F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities.

Summary

The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and its clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. Exceptional attention to detail, the ability to manage multiple deadlines, and strong follow-through are critical to success in this role.

REQUIRED duties and experience include:

• Document production and file management
• Extensive experience with e-filing in administrative, state, and federal courts
• Draft, proofread, and edit correspondence
• Client interaction/communication with clients, courts, and attorneys
• Knowledge of court rules and civil procedures in state and federal jurisdictions
• Legal calendaring via Juralaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel and expense reimbursements
• Managing competing priorities and adhering to strict deadlines in a fast-paced environment
• Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management
• Quick to learn new tools and platforms, and able to think independently and adapt in a fast-paced legal environment
• Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach to problem-solving
• Strong formatting skills with a high level of accuracy

QUALIFICATIONS:

• High school diploma or GED; Associates/ Bachelor's degree preferred
• In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, DMS (iManage) or similar software, and proficiency with Adobe Acrobat and ability to create, edit, and convert PDF documents

2-5 years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus.

COMPENSATION & BENEFITS

• Salary:Hourly wage ranges from $38.47 to $50.49, based on experience.
• Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions.

DIVERSITY, EQUITY, AND INCLUSION

F3 Law is an equal opportunity employer committed to reflecting the rich diversity of California’s six million+ students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated.