Litigation Secretary for Large CA Firm in Riverside

Adams & Martin Group; Riverside (CA); Sur place; USD 60 000 - 80 000; Plein temps

Résumé du poste

Adams & Martin Group is seeking an experienced Legal Secretary to support a busy Riverside litigation practice. The role demands attention to detail, strong organization, and the ability to manage deadlines across multiple matters.

You will prepare and proofread legal documents, handle e-filings, manage attorney calendars, and assist with trial preparations in a fast-paced environment. This role requires discretion and professionalism in handling confidential information.

Qualifications

• Minimum of 5 years as a legal secretary, preferably supporting litigation attorneys.
• Strong knowledge of state and federal court filing procedures.
• Excellent proofreading, formatting, and organizational skills.
• Proficiency with Microsoft Office Suite; experience with litigation support software.
• Ability to manage multiple priorities while meeting deadlines.

Responsabilités

• Prepare, revise, proofread, and format legal documents, correspondence, pleadings, and court filings.
• Handle state and federal e-filings and assist with litigation matters from inception through trial.
• Maintain attorney calendars, monitor deadlines, and coordinate meetings.
• Prepare hearing, mediation materials, including exhibits and binders.
• Create and update Tables of Contents and Tables of Authorities.
• Manage new matter intake, document organization, and file maintenance.
• Coordinate travel arrangements and provide administrative support as needed.
• Assist with overflow work and maintain confidentiality of client and firm information.

Connaissances

Litigation support

Document proofreading

Calendar management

Court filings

Communications

Formation

High school diploma or equivalent

Outils

Microsoft Word

Microsoft Excel

PowerPoint

iManage

Best Authority

Description du poste

Adams & Martin Group is partnering with a respected Riverside law firm to identify an experienced Legal Secretary to support a busy litigation practice. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and has experience supporting attorneys throughout all phases of litigation.

Responsibilities

• Prepare, revise, proofread, and format legal documents, correspondence, pleadings, and court filings.
• Handle state and federal e-filings and assist with litigation matters from inception through trial.
• Maintain attorney calendars, monitor deadlines, and coordinate meetings, depositions, and court appearances.
• Prepare hearing, mediation, arbitration, deposition, and trial materials, including exhibits and binders.
• Create and update Tables of Contents and Tables of Authorities.
• Manage new matter intake, document organization, and file maintenance.
• Coordinate travel arrangements and provide administrative support as needed.
• Assist with overflow work and maintain strict confidentiality of client and firm information.

Qualifications

• Minimum of 5 years of legal secretary experience, preferably supporting litigation attorneys.
• Strong knowledge of state and federal court filing procedures.
• Excellent proofreading, formatting, and organizational skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with document management systems; iManage and Best Authority experience preferred.
• Ability to manage multiple priorities while meeting deadlines.
• Strong communication skills and a professional demeanor.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.