Litigation Secretary - Efficient Legal Support & E-Filing

ATKINSON ANDELSON LOYA RUUD & ROMO APC; Pasadena (CA); On-site; USD 80,000 - 92,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is seeking a Legal Secretary to provide high‑level administrative support to attorneys in our Pasadena office. The role manages litigation documents from inception to resolution, drafts and revises complex filings, and handles e‑filings in state and federal courts.

Candidates must have five years of litigation secretary experience, strong writing and organizational skills, proficiency in Microsoft Office and iManage, and the ability to manage

Qualifications

• High School Diploma or equivalent.
• Minimum of five years of litigation secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite; familiarity with iManage preferred.
• Strong organizational and prioritization skills for multiple attorneys.
• Excellent verbal, written, and telephone communication.
• Ability to operate standard office equipment and maintain confidentiality.
• Reliability in attendance and punctuality.

Responsibilities

• Prepare, revise, and format legal documents and correspondence.
• Handle e-filings and support all stages of litigation from initiation through trial.
• Assemble documents and exhibits for court filings and hearings.
• Proofread documents to ensure accuracy and adherence to firm standards.
• Create and update Tables of Contents and Tables of Authorities.
• Schedule meetings and deadlines for attorneys; maintain master calendars.
• Prepare client/matter intakes and manage onboarding logistics.
• Assist with marketing materials such as pitches and bios.
• Provide backup coverage to attorneys and staff as needed.
• Maintain confidentiality of all firm and client information.

Skills

Litigation secretarial experience

Writing/editing

Organizational skills

Communication skills

Punctuality

Education

High School Diploma or equivalent

Tools

iManage

Job description

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is seeking a Legal Secretary to provide high‑level administrative support to attorneys in our Pasadena office. The role manages litigation documents from inception to resolution, drafts and revises complex filings, and handles e‑filings in state and federal courts.

Candidates must have five years of litigation secretary experience, strong writing and organizational skills, proficiency in Microsoft Office and iManage, and the ability to manage