Litigation Secretary

Novatelegalsearch; Palo Alto (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading legal services company is seeking a Litigation Secretary to provide secretarial and administrative support to attorneys. The role involves managing legal correspondence, filing documents, and maintaining client relationships. Ideal candidates will have extensive experience in litigation and proficiency in legal technology. This full-time position requires strong organizational skills and attention to detail.

Qualifications

• Minimum of 8 years of litigation secretarial experience.
• Familiarity with legal technology such as iManage or similar.

Responsibilities

• Input, revise, and finalize legal correspondence and documents.
• File legal documents in courts, including e-filing.
• Schedule meetings, conferences, and travel arrangements.

Skills

Proofreading

Attention to Detail

Organization

Prioritization

Tools

Microsoft Office Suite

iManage

Job description

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Contract Litigation Secretary - Immediate Start!

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. Responsibilities include interacting with colleagues, maintaining client relationships, and observing confidentiality of client matters.

Daily Responsibilities

1. Input, revise, and finalize legal correspondence and documents.
2. File legal documents in courts, including e-filing and preparing documents for service.
3. Verify attachments and proofread documents for formatting, spelling, and grammar.
4. Maintain good relations with clients and manage incoming/outgoing mail.
5. Prepare documents for mailing and manage billing, invoices, and expense reports.
6. Schedule meetings, conferences, and travel arrangements.
7. Assist with client/matter intake, conflicts checks, and file management.
8. Coordinate with other support departments and provide coverage as needed.
9. Perform other duties as assigned.

Qualifications

• Minimum of 8 years of litigation secretarial experience, entertainment litigation experience a plus.
• Strong proofreading, attention to detail, and solid grammar skills.
• Proficiency with Microsoft Office Suite.
• Legal citation and terminology knowledge.
• Familiarity with legal technology such as iManage or similar.
• Ability to organize, prioritize, and meet deadlines.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal
• Industry: Legal Services