Litigation Secretary

Kent Daniels & Associates, Inc.; Los Angeles (CA); On-site; USD 95,000 - 116,000; Full time

Benefits offered by this job

Retirement Options

Paid Sick Leave and PTO

Other benefits available

Job summary

Kent Daniels & Associates, Inc. is seeking a Litigation Secretary in Downtown Los Angeles or Century City, CA, on-site. The role requires 4+ years of specialized secretarial experience for attorneys and a high school diploma.

Full-time; temp-to-hire, 9:00am–5:30pm with overtime as needed. Salary up to $105,000 annually. Responsibilities include preparing court documents, eFilings, calendar management, and coordinating with the Records and Billing teams.

Qualifications

• 4+ years of experience performing complex and specialized secretarial support for attorneys.
• Proficient in Word, Excel, and PowerPoint office software.
• Knowledge of PACER and court filing processes.

Responsibilities

• Create and format a variety of legal documents and reports.
• Proofread, photocopy, assemble, and distribute prepared material; pull documents in State and Federal courts.
• Prepare court documents for filing and arrange for messenger or courier services (eFilings) as required.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PACER

eFilings

Education

High school diploma or equivalent

Tools

eFilings

Job description

Location: Downtown Los Angeles or Century City, CA (On-site)

Pay: Up to $105,000 annually

Experience: 4+ years of experience performing complex and specialized secretarial and clerical support for activities related to the specific work and function of the Attorneys.

Education: High school diploma or equivalent.

Type: Full-time; Temp-to-Hire

Schedule: Monday – Friday, 9:00am to 5:30pm (OT as needed)

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client!

Job Description

• Create and format a variety of legal documents and reports.
• Proofread, photocopy, assemble, and distribute prepared material. Ability to pull documents in State and Federal courts.
• Prepare court documents for filing and make arrangements for messenger or courier service as required (eFilings) (either Superior Court or US District Court).
• Be able to look up Judge’s requirements and prepare service accordingly.
• Coordinate document production with other secretaries.
• Originate and type a variety of correspondence and memoranda required by the attorneys by using drafts, handwritten notes, or oral instructions.
• Input/edit record of attorneys’ billable time into the computer billing system.
• Schedule appointments and meetings, depositions, and arbitrations.
• Responsible for ordering court reporter and interpreter services, and reserving conference rooms.
• Calendar all appointments, meetings, arbitrations, depositions, trial dates, and deadlines.
• Create New Business Intake forms (initial documents) as directed by the Attorneys in compliance with standard firm procedures.
• Coordinate with Records department to create and maintain client files.

Position Requirements

• General knowledge of eFilings with State and Federal Courts. Proficient in computer software (Word, PowerPoint, Excel). Knowledge of PACER.
• Excellent attention to detail.
• Must be highly organized with the ability to manage multiple tasks and projects and meet deadlines.
• Demonstrate excellent analytical, research, and communication skills using discretion and independent judgment.
• Must have strong professional customer service skills and the ability to remain current on all software where it impacts the position.
• Retirement Options
• Paid Sick Leave and PTO
• Other benefits available

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affliative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.