Litigation Secretary

Fisher Phillips LLP; San Diego (CA); On-site; USD 60,614 - 81,278; Full time

Benefits offered by this job

Health insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth

Job summary

Fisher Phillips LLP is seeking a seasoned Litigation Secretary to support our attorneys in San Diego. The ideal candidate will format and file legal documents, manage calendars, calendar court dates, and coordinate travel for assigned attorneys. Proficiency with e-filing, Milana, and MS Office is essential.

The role requires at least five years of legal secretarial experience and familiarity with Lexis Nexis, Pacer, ECF, and Concur. High school diploma is required; college degree preferred.

Qualifications

• Minimum of a high school diploma; college degree preferred but not required.
• At least five years of experience as a legal secretary.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Knowledge of legal terminology, documents, and processes in Litigation.
• Strong MS Office proficiency and time entry, e-filing, and database software.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File documents with state and federal courts (e-filing knowledge required).
• Proofread all documents for accuracy before distribution or filing.
• Maintain and update client files.
• Manage attorney calendars using Outlook and Milana.
• Coordinate travel for attorneys and schedule court reporters/depositions.
• Enter and review timekeeper timesheets with proper litigation codes.
• Prepare attorney reimbursements and mileage.
• Provide friendly telephone support to attorneys.
• Review vendor invoices and submit check requests promptly.

Skills

Legal secretarial experience

Education

High school diploma

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

MS Office Suite

Job description

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Format briefs, pleadings, correspondence and other legal documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Schedule court reporters and/or videographers as needed for depositions, court hearings, etc.
• Schedule hearing dates with court clerks as needed.
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enters, reviews and revises timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Prepare attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.

Requirements

• Minimum of a high school diploma required (College degree is preferred but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

The hourly rate range for this position is $43.59 - $58.63. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting‑edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well‑being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.