Legal Secretary

Fisher Phillips; San Francisco (CA); Hybrid; USD 48,684 - 69,031; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Telehealth

Wellness program

Profit sharing

Job summary

Fisher Phillips, a premier international labor and employment law firm in San Francisco, seeks a skilled Legal Secretary to join our team. You will directly support our attorneys, ensuring accurate documents, timely filing, and excellent client service in a hybrid work environment.

Responsibilities include formatting briefs, pleadings, and other documents, proofreading for accuracy, managing calendars, coordinating meetings and travel, and handling billing-related tasks.

Qualifications

• Minimum of a high school diploma; college degree preferred.
• At least three years of experience as a legal secretary.
• Strong knowledge of legal terminology, documents, and processes in Litigation.
• Proficiency in MS Office, document management, time entry, and e-filing systems.

Responsibilities

• Format briefs, pleadings, and other legal documents, including tables of contents and authorities.
• Proofread documents for accuracy, completeness, and formatting before filing or service.
• Conduct legal research and ensure compliance with applicable rules.
• File and e-file documents with courts and agencies; prepare service of documents.
• Maintain electronic client files and matter documents with proper naming conventions.
• Manage attorney calendars and coordinate meetings, depositions, travel, and reimbursements.

Skills

Legal terminology

Attention to detail

Time management

Communication

Education

High school diploma

College degree preferred

Tools

MS Office

Document management systems

Time entry systems

E-filing systems

Job description

(San Francisco, Full-time, Hybrid)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Format briefs, pleadings, correspondence, and other legal documents, including generating and updating Tables of Contents and Tables of Authorities in compliance with court and agency requirements.
• Proofread all documents to ensure accuracy, completeness, and proper formatting prior to service, distribution, or filing.
• Conduct legal research as needed and ensure compliance with applicable local, agency-specific, and judge- or arbitrator-specific rules and requirements.
• File and/or submit legal documents with administrative agencies and state and federal courts, including e-filing systems.
• Prepare, coordinate, and process service of legal documents (including electronic and traditional service), and draft, review, and finalize proofs of service as required.
• Update and maintain electronic client files and case documents, adhering to document naming protocols for seamless integration with the firm’s systems.
• Review, follow up, and accurately file matter-related emails in a timely manner.
• Manage attorney-specific case lists, charts, and track case statuses and outcomes.
• Maintain attorney calendars through Outlook and Aderant Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Coordinate and arrange meetings, depositions, mediations, interviews, vendor or facility reservations, and travel arrangements for assigned attorneys.
• Proof, revise, and release attorney time entries, including transferring suspense time and ensuring accuracy, proper matter assignment, and compliance with billing guidelines.
• Prepare attorney reimbursements and mileage reports.
• Apply and monitor client and carrier guidelines and restrictions, including billing, reporting, staffing, and approval requirements, to support compliant and cost-effective case management.
• Review vendor invoices for accuracy, prepare check requests, and ensure timely submission of invoices for payment to clients or accounting.
• Provide friendly and professional telephone support for assigned attorneys and assist with receptionist coverage as needed.

Requirements

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of three years of experience as a legal secretary is required.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

The hourly rate range for this position is $35.34 -$50.11. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary.

Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development.

To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.