Litigation Secretary

Fisher Phillips LLP; United States; Hybrid; USD 59,236 - 79,900; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k with profit sharing

Paid time off and holidays

Telehealth services

Wellness programs

Job summary

Fisher Phillips LLP in San Diego is seeking a skilled Litigation Secretary to support attorneys and ensure accurate, timely handling of legal documents and filings. The role requires e-filing experience, meticulous proofreading, calendar management, and coordination of travel for assigned attorneys.

The ideal candidate has at least five years in a legal secretary role, with proficiency in Lexis Nexis, Pacer ECF, Aderant Milana, Concur, and MS Office.

Qualifications

• Minimum of a high school diploma required.
• College degree is preferred but not required.
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis Pacer ECF Aderant Milana and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department.

Responsibilities

• Format briefs, pleadings, and other legal documents.
• File legal documents with state and federal courts; e-filing knowledge required.
• Proofread documents for accuracy and completeness.
• Maintain client files and attorney calendars.
• Coordinate travel and deposition logistics.
• Enter and verify timekeeper timesheets and reimbursements.
• Provide telephone support to attorneys and review vendor invoices.

Skills

Legal document handling

E-filing knowledge

MS Office proficiency

Attention to detail

Time management

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer ECF

Aderant Milana

Concur

Job description

San Diego Full time Hybrid Fisher Phillips a premier international labor and employment law firm is seeking a skilled and experienced Litigation Secretary to join our team. In this essential role you will help ensure the smooth operation of our services directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Format briefs, pleadings, correspondence and other legal documents
• File legal documents with state and federal courts; e filing knowledge is a must
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing
• Update and maintain client files
• Maintain attorney calendars through Outlook and Milana (ie scheduling appointments calendaring due dates etc)
• Schedule court reporters and/or videographers as needed for depositions court hearings etc
• Schedule hearing dates with court clerks as needed
• Organize and coordinate travel arrangements for assigned attorneys
• Accurately enters reviews and revises timekeeper timesheets including consistent identification of litigation codes when applicable
• Prepare attorney reimbursements and mileage
• Consistently providing friendly and helpful telephone support for assigned attorneys
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting

The statements in this position description are not necessarily all inclusive Additional duties and responsibilities may be assigned and requirements may vary from time to time.

Requirements

• Minimum of a high school diploma required
• College degree is preferred but not required
• A minimum of five years of experience as a legal secretary is required
• Experience with Lexis Nexis Pacer ECF Aderant Milana and Concur
• Demonstrated knowledge of legal terminology legal documents and legal processes in the Litigation Department including the ability to mark and generate a table of contents and table of authorities
• Strong computer proficiency in the use of MS Office Word Excel PowerPoint and Outlook Document Management Systems Time Entry e filing and database software

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act FCA.

The hourly rate range for this position is 4359 5863. Actual base pay within this range will be determined by several components including but not limited to location relevant experience internal equity skills qualifications and other job related factors permitted by law.

Why Join Us

• health dental and vision insurance
• 401k with profit sharing
• generous paid time off and holidays
• 247 telehealth services
• variety of wellness programs
• additional optional benefits designed to support your unique lifestyle

To learn more about our firm visit us at wwwfisherphillipscom.

Equal Opportunity Employer Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants regardless of race ethnicity religion sex including related medical conditions gender sexual orientation national origin citizenship status veteran status marital status pregnancy age disability or any other protected status in compliance with all applicable laws.

The statements in this position description are not necessarily all inclusive Additional duties and responsibilities may be assigned and requirements may vary from time to time.

Relocation costs are not covered.