Litigation & Regulatory Operations Coordinator

ATC; City of Pewaukee (WI); On-site; USD 41,000 - 48,000; Full time

Job summary

American Transmission Company in Wisconsin is seeking a Litigation Coordinator who thrives on organization, discretion, and problem-solving. In this role, you’ll support ATC’s Legal department, managing litigation holds, regulatory filings, insurance, and risk management while collaborating with senior leaders and outside counsel.

The position emphasizes meticulous record keeping, confidentiality, and professional communication with internal and external stakeholders.

Qualifications

• High School Diploma or equivalent is required.
• Three or more years of experience supporting a law firm, corporate legal department, compliance function, or executive office.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other Microsoft 365 applications.
• Excellent written, verbal, interpersonal, grammar, and proofreading skills.
• Proven ability to exercise sound judgment, maintain confidentiality, and respond professionally to changing priorities.
• Exceptional attention to detail, organization, collaboration, and follow-through.

Responsibilities

• Support Litigation Management, Regulatory, Insurance & Risk Activities.
• Manage and track litigation holds and legal matter status.
• Coordinate conflict checks with outside counsel.
• Maintain legal files, records, documentation, and matter closeout.
• Assist with service of process and responsive legal matter administration.
• Assist with regulatory commission filings and information requests.
• Provide administrative support for insurance and risk management processes.
• Maintain accurate legal, regulatory, and risk information in departmental systems.
• Track deadlines, documentation, and status updates.
• Coordinate Executive & Department Activities.
• Manage calendars, meetings, schedules, agendas, and logistics.
• Process expense reports through Concur.
• Coordinate office and filing needs plus shared workflow assignments.
• Provide backup support that helps ensure continuity of operations.
• Create Professional Communications.
• Draft, proofread, edit, and format presentations and correspondence.
• Assist with confidential executive communications and materials.
• Maintain SharePoint sites and departmental information resources.
• Communicate professionally with internal and external stakeholders.
• Manage Information & Technology.
• Maintain data accuracy in Brightflag, Onspring, and related systems.
• Monitor information and identify meaningful trends or connections.
• Use Microsoft 365 tools to support efficient business operations.

Skills

Microsoft 365 proficiency

Strong communication

Discretion and confidentiality

Organizational skills

Problem solving

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Concur

SharePoint

Brightflag

Onspring

Workday

Job description

American Transmission Company in Wisconsin is seeking a Litigation Coordinator who thrives on organization, discretion, and problem-solving. In this role, you’ll support ATC’s Legal department, managing litigation holds, regulatory filings, insurance, and risk management while collaborating with senior leaders and outside counsel.

The position emphasizes meticulous record keeping, confidentiality, and professional communication with internal and external stakeholders.