Litigation Records & Scanning Coordinator

Jobtailor; Salem (OR); On-site; USD 40,000 - 52,000; Full time

Job summary

Jobtailor in Salem, Oregon is seeking an Administrative Records Specialist to support the Administrative Services Division by managing the capture of final litigation orders and coding litigation. The role includes maintaining closed file records and coordinating destruction processes.

You will liaise with WCB, DCBS divisions, and state agencies to ensure accurate final records handling. Strong MS Office and KOFAX skills are essential along with excellent communication and customer service

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• An equivalent combination of education and experience
• Working knowledge of KOFAX or a similar indexing software
• Familiarity with NetCenter, WORD, EXCEL, POWER POINT and OUTLOOK software applications
• Exceptional oral and written communication skills
• Excellent customer service skills for both internal and external customers
• Ability to multi-task and prioritize well

Responsibilities

• Support the Administrative Services Division (ASD) Manager by managing the capture of all final litigation orders
• Coding dismissed and withdrawn or other litigation
• Maintaining the closed file records until destruction
• Coordinating the destruction process and acting as a liaison between WCB, other DCBS divisions, and state agencies with regard to WCB final records

Skills

Records Processing

Document Generation

KOFAX Indexing Software

Microsoft Office Suite

Customer Service Skills

Oral Communication

Written Communication

Data Gathering

Data Sorting

Multi-tasking

Prioritization

Education

Associate Degree in General Office Occupations

Tools

KOFAX

NetCenter

WORD

EXCEL

POWER POINT

OUTLOOK

Job description

Jobtailor in Salem, Oregon is seeking an Administrative Records Specialist to support the Administrative Services Division by managing the capture of final litigation orders and coding litigation. The role includes maintaining closed file records and coordinating destruction processes.

You will liaise with WCB, DCBS divisions, and state agencies to ensure accurate final records handling. Strong MS Office and KOFAX skills are essential along with excellent communication and customer service