Litigation Paralegal

Mackie Wolf Zientz & Mann, P.C. - TX, AR & TN; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Mackie Wolf Zientz & Mann, P.C. - TX, AR & TN seeks an experienced Litigation Paralegal in its Dallas office.

You will provide advanced paralegal support to attorneys handling mortgage servicing litigation, coordinating complex documents and deadlines with precision. Ideal candidates bring at least 6 years of paralegal experience in litigation, strong communication skills, and proficiency with multiple case management systems.

Qualifications

• Minimum of a high school diploma; higher education preferred in legal administration or related field.
• Experience in mortgage servicing litigation is strongly preferred.
• Demonstrated ability to manage multiple deadlines with accuracy and discretion.

Responsibilities

• Manage attorney calendars, deadlines, and court appearances for active cases.
• Coordinate filing of documents, pleadings, and correspondence with courts and clients.
• Draft and revise legal documents for attorney review and maintain case management records.
• Communicate with clients, opposing counsel, and court staff to provide updates.
• Support trial preparation, document collection, and production of exhibits.

Skills

Litigation support

Calendar management

Client communication

Document management

Education

High School Diploma

Paralegal certificate

Tools

BKFS/LPS

Legal Tracker

Tempo

Serengeti

VendorScape

Job description

Big cases. Collaborative team. Zero busywork!

We are growing our Dallas office and are looking for an experienced and ambitious Litigation Paralegal to join our team. If you are passionate about detail-oriented execution, coordinating and managing complex legal documents, and working alongside top‑tier litigators, this is the role for you!

Key details below:

Responsible for providing advanced paralegal support to attorneys and department managers within the mortgage servicing litigation practice. Manages and coordinates complex legal matters, including the preparation, review, and filing of legal documents, pleadings, motions, drafts, correspondence, and other litigation‑related materials. Conducts legal and case‑specific research, reviews and analyzes file documentation, and ensures matters are progressed accurately and timely in accordance with applicable requirements and deadlines. Serves as a key point of contact for clients and courts, responding professionally and effectively to complex or escalated inquiries and providing status updates and reports regarding active matters. Maintains accurate case and file information, litigation activity, monitors deadlines, and assists with workflow coordination to support efficient department operations.

Big cases. Collaborative team. Zero busywork!

We are growing our Dallas office and are looking for an experienced and ambitious Litigation Paralegal to join our team. If you are passionate about detail-oriented execution, coordinating and managing complex legal documents, and working alongside top‑tier litigators, this is the role for you!

Objective

Responsible for providing advanced paralegal support to attorneys and department managers within the mortgage servicing litigation practice. Manages and coordinates complex legal matters, including the preparation, review, and filing of legal documents, pleadings, motions, drafts, correspondence, and other litigation‑related materials. Conducts legal and case‑specific research, reviews and analyzes file documentation, and ensures matters are progressed accurately and timely in accordance with applicable requirements and deadlines. Serves as a key point of contact for clients and courts, responding professionally and effectively to complex or escalated inquiries and providing status updates and reports regarding active matters. Maintains accurate case and file information, litigation activity, monitors deadlines, and assists with workflow coordination to support efficient department operations.

Essential Functions

• Manage the attorney’s case and court calendar of attorney’s schedule of case deadlines and court hearings. Calendar deadlines on all newly opened cases.
• Communicate with clients via the clients’ chosen methods and systems (BKFS/LPS, Legal Tracker, etc.) Communicate with other divisions of MWZM (foreclosure, bankruptcy) with strong attention to detail and courteousness.
• Oversee (assisted by the Dallas filing team) the filing of all of the attorney’s complaints, motions, responses, replies, proposed orders, garnishments, executions, etc. utilizing the federal court’s rules and its ECF/Pacer system, as well as the various e‑filing systems and paper filing rules and procedures of Texas state courts, including coordination of service of process with process servers and service copies of all documents via mail or e‑mail on the certificate of service.
• Request stamped copies of court documents when necessary to maintain files and certified or exemplified copies to domesticate judgments, and coordinate with the attorney and foreclosure associates to record judgments and domestications.
• Ensure fees and costs are requested according to client‑firm agreements and entered into client and MWZM systems appropriately accordingly to client and MWZM policy. Inputs paralegal hourly billing time and assists the attorney in oversight of attorney’s hourly billing to ensure the firm is being compensated accurately for the work being performed.
• Oversee the general flow of the attorney’s caseload, to ensure that all cases are notated monthly and that cases are closed and removed from the attorney’s active caseload when litigation concludes and invoices are paid.
• Completes initial drafting of pleadings using templates and samples to prepare complaints for suits on the note, judicial foreclosures, reformations, and other simple pleadings for attorney review. Completes initial drafting of answers for attorney review. Assists attorney in drafting and formatting of more complex legal documents (motions to dismiss, interpleaders, motions for summary judgment) and the compilation of exhibits for filing.
• Receives and maintains the electronic storage of all court filings and entered orders of all of the attorney’s cases and inputs them into the MWZM case management system.
• Communicates via phone and email to initiate and facilitate communication between the litigation attorney and borrowers, defendants, clients, opposing counsel, and court staff.
• Assists other departments within MWZM at the discretion and direction of the litigation attorney and/or MWZM management.
• Assists the attorney in the procurement and dissemination of all interrogatory responses and discovery requests.
• Assists the attorney in the preparation of physical exhibits and other aspects of trial preparation and in court trial administration.
• Assists the attorney with internet case research via Lexis as needed.
• Obtain documents needed for application from clients; draft application for attorney review; upload application to system. Maintain steps in client systems.
• Correspond with courts and prepare needed documentation for hearings to ensure attorney is available and prepared. Coordinate with local counsel to represent the firm at local hearings. Monitor hearing schedules with courts.
• Prepare motions and orders as needed.
• Review information and download documents from the County, District and Federal Court websites.
• Drafts legal documents of advanced difficulty and draft required correspondence with outside attorneys or clients, may submit documents to county clerk offices for recording, enter recording information into the computer system and forward data to other departments as necessary.
• Prepares for hearings by conducting necessary communications and assembling required data and records, and attends hearings as required. Prepares pleadings or other documents for attorneys addressing cases involving advanced legal, bankruptcy or title issues.
• Maintain and update internal electronic systems and various client systems including, but not limited to: BKFS/LPS, Legal Tracker, etc. Maintain and update internal electronic systems and various client systems including, but not limited to: Tempo, BKFS/LPS, Serengeti, VendorScape, and assist attorney with editing and proofreading legal forms and documents.
• Manage attorney calendar and court deadlines.
• Performs additional duties as requested

Qualifications

• High school diploma or equivalent required; higher education in business, management, or a related field preferred.
• Minimum of 6 years of paralegal experience with demonstrated ability to take ownership of responsibilities and processes.
• Exceptional verbal and written communication skills, with the ability to correspond professionally and effectively with internal and external stakeholders.
• Experience in litigation and/or mortgage servicing litigation strongly preferred.
• Proficiency in working across multiple database and case management systems while maintaining a high level of accuracy, productivity, and quality.
• Demonstrated ability to prioritize and manage multiple responsibilities in a fast‑paced, highly organized environment where discretion and confidentiality are essential.
• Strong judgment, attention to detail, problem‑solving skills, and the ability to work independently while supporting broader team objectives.