Litigation Operations Specialist

Snapon; Libertyville (IL); On-site; USD 44,000 - 57,000; Full time

Job summary

Snap-on in Libertyville, IL seeks a Civil Litigation Paralegal Assistant to support the team with account placements, affidavits, and document handling. Notary certification is preferred or obtainable.

The role involves skip tracing, coordination with vendor law firms, and handling deceased accounts under supervision. Ideal candidates hold an associate or bachelor’s degree with 2–4 years in financial services, strong communication skills, and proficiency in Word and Excel.

Qualifications

• Associate or Bachelor’s degree with 2–4 years’ experience in financial services preferred.
• Recovery experience preferred.
• Notary Certificate required or willingness to obtain.
• Skip tracing experience to locate individuals or assets preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Word and Excel.
• Paralegal certificate not required but willingness to pursue certificate is preferred for growth.

Responsibilities

• Assist with account placements to Vendor Law Firms.
• Prepare affidavits, notarize them, and return documents to Vendor Law Firms.
• Support Civil Litigation team in recovery/collections tasks.
• Perform skip tracing to locate customers/defendants for service.
• Assist with voluntary surrender arrangements with Franchisees and Vendor Firms.
• Perform asset searches on dormant judgments to aid collection efforts.
• Update account information in the law firm vendor management platform.
• Liaise with Vendor Law Firms for court hearings or dates, including document requests.
• Manage deceased accounts and communicate with estates as needed.
• Review and prepare legal documents under Senior paralegals.

Skills

Verbal communication

Written communication

Skip tracing

Organizational skills

Attention to detail

Education

Associate or Bachelor's Degree

Notary Certificate

Tools

Microsoft Word

Excel

Job description

Overview

Subordinate Positions: NoneLocation: Libertyville, ILCompensation:$21.00 - $27.44 per hour ($43,680 - $57,080 annually based on a full-time schedule), depending on skills and experience.

Responsibilities

• Assist the other Civil Litigation paralegals with account placements to our Vendor Law Firms.
• Assist with completing affidavits, which includes notarizing the affidavits and returning the completed documents to the respective Vendor Law Firms.
• Assist Civil Litigation team as needed within the legal recovery/collection pipeline.
• Help perform skip tracing efforts to locate customers/defendants to effectuate service.
• May assist in organizing any potential voluntary surrender arrangements with local Franchisees, the Field and our Vendor Law Firms.
• Help perform asset searches on dormant judgments to assist in collection efforts. This may include skip tracing for potential places of employment.
• Assist in updating account information within our law firm vendor management platform.
• Act as liaison with Vendor Law Firms for any court hearings or other court dates, including preparation of any document requests for such court matters.
• Assist in the management of deceased accounts to ensure proper handling and communication with the Estate.
• Review/Prepare/Complete legal documents and related materials as needed under the direction of the Senior paralegals

Qualifications

• Associate or Bachelors Degree plus 2-4 years of experience in a financial services environment preferred
• Recovery experience preferred
• Valid Notary Certificate or willingness to obtain a Notary Certificate
• Skip tracing experience to locate individuals or assets preferred
• Excellent verbal and written communication skills
• Excellent computer skills and knowledge including Microsoft Word and Excel
• Paralegal certificate is not required but willingness to work toward certificate is preferred for growth opportunities within the department
• Functional expertise through experience and/or education preferred in:Legal writing skillsCredit and Collections lawNegotiations

Characteristics

Individual must be proactive, very well organized, adaptive, flexible, self-starter and must possess an excellent work ethic as well as be a team player

Effort

Normal working hours; some overtime expected

Working Environment

Normal office environment

Snap-on is an Equal Opportunity Employer, M/F/D/V