Litigation Legal Secretary Team Lead

Protouch Staffing; San Francisco (CA); Híbrido; USD 100.000 - 120.000; Tempo integral

Benefícios oferecidos por esta vaga

Annual salary $100,000–$120,000

Discretionary bonus

100% employer-paid medical, dental, &视

Monthly commuter stipend

Retirement plan

Monthly stipend to stay connected with

Resumo da vaga

Protouch Staffing in San Francisco, CA is seeking a Litigation Legal Secretary Team Lead. This full-time hybrid role oversees 6-8 legal secretaries and provides litigation support to attorneys, with a focus on workflow balance, mentorship, and process improvements.

You will model excellence and collaborate across teams, guiding staff through court rules and firm procedures while fostering professional growth.

Qualificações

• 5+ years of people management or supervisory experience.
• Advanced law firm legal secretary experience in a litigation setting.
• Strong knowledge of California and federal court rules and e-filing procedures.
• Demonstrated ability to coordinate workflow and manage competing priorities in a fast-paced environment.
• Strong organizational, communication, and interpersonal skills, with the ability to collaborate effectively with attorneys, staff, and across teams.
• Professionalism, discretion, and sound judgment, including in handling confidential personnel matters.
• Excellent writing, grammar, and proofreading skills with meticulous attention to detail.
• Advanced proficiency in Microsoft Suite, including TOA/TOC generation and document styles; proficiency in Microsoft Outlook and pdfDocs.
• Must be authorized to work in the United States.

Responsabilidades

• Lead and supervise a team of 6-8 legal secretaries.
• Coordinate workflow with attorneys and balance workloads and deadlines.
• Monitor capacity, delegate and reallocate work as priorities shift.
• Mentor team members on firm procedures and court rules.
• Provide performance feedback and support career development.
• Improve processes to increase efficiency, consistency and quality of support.
• Deliver direct legal secretary support including calendaring, drafting documents, e-filing, TOA/TOC, and timekeeping.

Conhecimentos

People management

Litigation support

Communication

Documentation & proofreading

Ferramentas

TOA/TOC generation

pdfDocs

Microsoft Outlook

e-filing systems

Descrição da vaga

The Litigation Legal Secretary Team Lead is a full-time, hybrid role based in San Francisco, CA, with some flexibility for work from home.

This role oversees a team of 6-8 legal secretaries while providing litigation and administrative support to attorneys. The position coordinates and balances workflow, supervises and develops team members, and leads process improvements so that attorneys receive consistent, high-quality support and every team member has meaningful opportunities to grow.

The Lead Legal Secretary models the standards of excellence, professionalism, and collaboration expected of the team.

Essential Duties And Responsibilities

Workflow Coordination

• Partner with attorneys to direct work to the most appropriate team member, balancing workloads, deadlines, skill sets, and development opportunities.
• Monitor team capacity and assignment status; proactively identify and resolve workflow challenges; delegate and reallocate work as priorities shift and coverage needs arise.
• Work closely with attorneys and other legal support professionals to ensure assignments are handled efficiently and accurately.

Team Leadership and Development

• Supervise direct reports and hold recurring one-on-one meetings to discuss workload, status of active projects, process improvement ideas, and other job-related needs.
• Serve as a mentor and go-to resource for team members, particularly junior staff, on firm procedures, court rules, and best practices.
• Provide timely, constructive feedback and support each team member's continued professional and career development.
• Conduct performance check-ins and contribute to annual performance reviews for direct reports.
• Identify development needs for self and the team, and develop plans to obtain necessary training.
• With guidance from the HR Manager, address and resolve employee concerns, disputes, complaints, and disciplinary issues fairly, consistently, and in accordance with firm policy.

Process Improvement

• Evaluate team workflows, tools, and procedures; recommend and implement improvements that increase efficiency, consistency, and quality of support.
• Develop and maintain team procedures, templates, and reference materials.

Legal Secretary Duties

• Provide direct legal secretary support to assigned attorneys and backup coverage for the team, including calendaring, document drafting and finalization, e-filing and service, TOA/TOC generation, and timekeeping.
• Perform other duties as assigned.

Qualifications

Required

• 5+ years of people management or supervisory experience.
• Advanced law firm legal secretary experience in a litigation setting.
• Strong knowledge of California and federal court rules and e-filing procedures.
• Demonstrated ability to coordinate workflow and manage competing priorities in a fast-paced environment.
• Strong organizational, communication, and interpersonal skills, with the ability to collaborate effectively with attorneys, staff, and across teams.
• Professionalism, discretion, and sound judgment, including in handling confidential personnel matters.
• Excellent writing, grammar, and proofreading skills with meticulous attention to detail.
• Advanced proficiency in Microsoft Suite, including TOA/TOC generation and document styles; proficiency in Microsoft Outlook and pdfDocs.
• Must be authorized to work in the United States.

Preferred

• 8+ years of law firm legal assistant experience.
• Experience in land use, environmental, public interest, or nonprofit law.
• Experience with Claude and Harvey or similar AI platforms.
• Experience with California appellate practice and/or CEQA matters.

Compensation And Benefits

• Annual salary of $100,000-$120,000.
• Annual discretionary bonus.
• 100% employer-paid medical, dental, and vision premiums.
• Monthly commuter stipend.
• Competitive retirement savings plan.
• Monthly stipend to stay connected with colleagues.
• This is a hybrid position.

Additional Information

• Applicants must be authorized to work in the United States. Visa sponsorship is not available.
• The employer is an equal opportunity employer and considers qualified applicants in accordance with applicable federal, California, and San Francisco laws, including the San Francisco Fair Chance Ordinance.